Operations Specialist I

Job Description

Job Description

Summary:

The Operations Specialist provides operational support for Farm Management Services.

  Primary Responsibilities and Duties:

(The summary of duties and responsibilities listed above are representative of the job requirements but, are not meant to be all-inclusive or prevent other duties from being assigned as necessary.)

• Provides scanning assistance and other duties as assigned 
• Sorts mail and delivers or scans to staff 
• Edits and tracks farm manager field reports
• Prepares and tracks farm lease signing
  • Tracks changes and makes sure property description and terms are correct
  • Verifies all leases have been signed and updates management as needed
  • Entry of lease information and cash rents into First Farm
  • Implementation of electronic document signing and assist with creation
• Prepares and tracks cash rent invoicing for tenants 
• Assists with data review and comparative analysis of farm operations 
  • Extract data for analysis
  • Prepare reports and work with farm management officers to document process
  • Track annual review process 
• Responsible for focused marketing of new customers
  • Seek out new customers by utilizing online parcel search and other resources
  • Focused mailings to potential clients identified 
  • Tracks mailings, response rate and follow-ups to marketing efforts
  • Point of contact for potential new clients which will be assigned to a Farm Management officer / officers for additional follow-up
  • Tracking and potential use of CRM system for future reminders for follow-up
  • Research of Conferences and additional opportunities for Farm Management marketing
  • Development of marketing materials with input of Farm Management Officers

  Position Requirements:

• Organized, detail and task oriented
• Analytical skills
• Ability to work without direct supervisor input
• Adaptable to high work volumes, ability to prioritize in a fast-paced work environment 
• Microsoft office expertise and overall excellent computer skills
• Must follow and maintain knowledge of policies and procedures and recognize the necessity for strict client confidentiality. 
• Communicate in a clear and service-oriented manner.  Use appropriate, professional language and grammar to effectively exchange ideas and information.
• Ability to proactively work with both clients and fellow team members.
• Ability to maintain a regular, predictable attendance