Real Estate Coordinator - DR024

Do you have experience with real estate documents and administration? Are you looking for a fulfilling career with the Commonwealth? Come join DGS as a Real Estate Coordinator! Title: Real Estate Coordinator - DR024 State Role Title: Admin & Office Specialist III Hiring Range: $45,000 - $53,000 Pay Band: 3 Agency: Department of General Services (DGS) Location: Richmond, VA Agency Website:  Recruitment Type: General Public - G The DGS Division of Real Estate Services (DRES) is hiring for a Real Estate Coordinator to provide high quality day-to-day coordination and logistical support to the Division Director and staff. DRES manages the Commonwealth's broad real estate portfolio, ensuring compliance with applicable laws, policies, procedures, guidelines and best practices, and supports state departments, agencies, and institutions and their public missions by providing high quality real estate that is cost effective and functionally efficient. Job duties include, but are not limited to: * Preparing outgoing DRES correspondence and facilitating the delivery and distribution of incoming correspondence. * Coordinating the routing and approval of DRES recommendations to and through the DGS Director's office and the SOA's office with urgency and professionalism. * Monitoring and updating real estate information in COVA Trax, DRES's Real Estate Database Management System, including creating new transactions, creating new lease and property records, updating recommendation briefs, tracking dates, updating Office of Attorney General tracking information, and closing transactions. * Managing the ordering of goods and services through the eVA procurement system. * Creating, updating, and coordinating the destruction of paper and electronic files promptly and in compliance with DRES policies and procedures and Library of Virginia Records Management policies. * Assisting the Lease Administration team with collection efforts on overdue accounts. * Coordinating and tracking travel vouchers. * Coordinating and assisting with weekly staff reports and other required periodic reports. This position will be located in Richmond, Virginia and must report on-site. We've got great benefits! DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. Additionally, supplemental bus passes, ride share, or parking are available and DGS is a qualifying employer for the Public Service Loan Forgiveness Program. Minimum Requirements * Experience with real estate documents, reports, and numerical and tabular materials. * Experience with administration, including records management. * Experience with data entry and using data to compile and print reports. * Familiarity with purchasing or purchase card operations. * Ability to interpret and apply complex instructions, rules, regulations and/or guidelines as appropriate. * Strong organizational skills. * Ability to determine work priorities, handle multiple tasks simultaneously, meet deadlines, and take initiative. * Ability to maintain strict confidentiality. * Excellent written and verbal skills. * Strong customer service and interpersonal skills, including the ability to establish and maintain effective working relationships with a wide diversity of individuals. * Ability to work independently and collaboratively with others in a team environment characterized by shared accountabilities. * Strong computer skills, including experience with email, word processors, and spreadsheets. Visa sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. The selected candidate must also pass a criminal background check. Additional Considerations * Virginia Contracting Associate certification. Candidates who do not already have this certification will be required to obtain one within one year of employment. * Knowledge of laws, policies and guidelines governing conduct of real estate transactions by departments, agencies, and institutions of the Commonwealth of Virginia. * Familiarity with title reports, surveys, appraisals, property condition assessments, deeds, and lease and license documents. * Experience preparing documentation and records required for contract administration. * Public procurement experience. * Experience with eVA. Special Instructions The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. Please be sure that all of your relevant qualifications and considerations are specifically addressed in your submitted application. Online applications should be submitted via jobs.virginia.gov. Fax, e-mail, or mail applications will not be accepted. For assistance or computer access, please visit your local Virginia Employment Office or contact our office View email address on click.appcast.io or View phone number on click.appcast.io. You will be provided a confirmation of receipt when your application has been successfully submitted. Applications will continue to be accepted until a suitable pool of candidates is received, but this position may be closed at any time after June 16, 2026. Please refer to the "Your Application" page in your account to check the status of your application for this position. Applicants in need of accommodation during the application and/or interview process may contact DGS at View phone number on click.appcast.io for assistance. Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. DGS will record information from each new employee's Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization. The selected candidate must also pass a criminal background check. If the selected candidate does not already possess the Virginia Contracting Associate (VCA) certification will be required to obtain it within one year of hire. Applicants that indicate they have preferential hiring rights in the form of a yellow form or blue card must submit these to our office prior to the closing of the posting, in accordance with DHRM policy 1.30. Please note that only current and former employees of the Commonwealth of Virginia that will be or have been laid off are eligible for preferential hiring rights. The Virginia Department of General Services is an equal opportunity employer and a proud Virginia Values Veterans (V3) Certified employer. Individuals from minoritized groups, individuals with disabilities, veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at View phone number on click.appcast.io. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process. Contact Information Name: DGS Human Resources Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io