MANAGEMENT ASSOCIATE

Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!


The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.


As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

This Recruitment Is Limited to Current DPSCS Regular & Contractual Employees Only.

GRADE


ASTD13


LOCATION OF POSITION

Baltimore City


6776 Reisterstown Road


Baltimore, MD 21215

POSITION DUTIES

This administrative support position serves the DPSCS Chief Medical Officer (CMO) and Deputy Director of Clinical Services requiring regular independent judgment and analysis when applying and interpreting administrative plans and/or policies. This position assists with, coordinates, compiles/processes data for, and maintains tracking databases for assigned programs, primarily the morbidity/mortality program and the Public Information Act representation for Clinical Services. The position serves as a liaison between Clinical Services and DPSCS Commissioners, Wardens, other programs and offices within the department, and the contracted health care vendors.


The position will receive all notifications of death of individuals under DPSCS custody and follow through with the contracted medical vendor, the Agency Contract Operations Managers, and the Intelligence and Investigative Division to receive and process all death-related documents as required by policy. The position is responsible for receiving and processing all PIA requests directed to Clinical Services and must support the Chief Medical Officer's office by gathering and providing relevant information in response to media requests.


The position shall possess the skills necessary to draft memoranda as requested on behalf of the CMO and Deputy Director of Clinical Services, manage meeting schedules, take minutes, receive and coordinate responses to family/constituent complaints and manage excel databases for incarcerated individuals' deaths and PIA requests.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.


Experience: Five years performing secretarial work or clerical work involving typing duties.


Notes:


1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.


2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

1. Experience in creating reports & storing data in Via Microsoft Excel & Word.


2. Experience managing correspondence from Incarcerated Individuals and/or their families.


LIMITATIONS ON SELECTION

This Recruitment Is Limited to Current DPSCS Regular & Contractual Employees Only.

SPECIAL REQUIREMENTS


Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.


SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.


CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS
• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
• Annual Leave - ten (10) days of accumulated annual leave per year
• Sick Leave - fifteen (15) days of accumulated sick leave per year
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child
• Holidays - State employees also celebrate at least twelve (12) holidays per year
• Pension - State employees earn credit towards a retirement pension

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application, supplemental questionnaire, and required documents may be emailed to View email address on click.appcast.io. Paper application materials must be received in our office by the closing date for the recruitment. Only additional materials that are requested will be accepted for this recruitment.


If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at View email address on click.appcast.io or View phone number on click.appcast.io.


We thank our Veterans for their service to our country.


People with disabilities and bilingual candidates are encouraged to apply.


As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.