Executive Operations Assistant

Job Description

Job Description

We are seeking a highly organized and proactive  Executive Operations Assistant to support our executive leadership team. In this role, you will be at the center of it all—supporting senior leadership, coordinating key projects, and helping drive day-to-day operations that keep the business moving forward . This is an execution role, not just a strategy role—you will be responsible for ensuring that tasks are completed, deadlines are met, and nothing falls through the cracks .

This position is designed for someone who thrives in a fast-paced environment, enjoys variety in their work, and takes pride in helping others and the organization succeed. No two days will look the same . This is not a traditional assistant role; we need someone who can anticipate needs, solve problems independently, and take initiative without constant direction .

Key Responsibilities
Executive & Administrative Support

• Manage and prioritize executive calendars, scheduling appointments and coordinating meetings .
  

• Monitor, organize, and triage email communications, flagging urgent and time-sensitive matters .
  

• Prepare reports, presentations, and meeting materials using Microsoft Office and Google Workspace .
  

• Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and ground transportation .
  

• Prepare meeting agendas, record meeting notes, distribute action items, and track follow-up activities .
  

Operations & Project Coordination

• Serve as a centralized support function focused on operational visibility, project coordination, and reporting .
  

• Track tasks, deadlines, and follow-ups to ensure commitments are completed .
  

• Maintain and update operational tools, trackers, and databases to ensure accuracy and visibility .
  

• Own and maintain assigned recurring programs, processes, and administrative systems .
  

• Identify opportunities to improve organization, communication, and administrative processes .
  

• Assist with special projects and company initiatives as assigned .
  

Requirements

• Proven experience as an Executive Assistant, Operations Assistant, Project Coordinator, or in a similar support role .
  

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace .
  

• Excellent written and verbal communication skills .
  

• Strong organizational and time-management abilities, with the capacity to manage multiple priorities .
  

• High attention to detail and strong problem-solving skills .
  

• Ability to work independently with minimal supervision in a remote environment .
  

• Comfortable handling a wide variety of tasks and shifting priorities .
  

• Proven ability to handle sensitive information with confidentiality and professionalism .
  

• Reliable high-speed internet connection and a dedicated, quiet home office setup.
  

Benefits

• 100% Remote Work: Freedom to work from home with a supportive virtual team culture.
  

• Professional Growth: Opportunity for career advancement and skill development.
  

• Competitive Compensation: Attractive salary and benefits package.