HR Specialist

HR Specialist

Position Summary

Under the direction of the HR Director, the HR Specialist is responsible for providing administrative and technical support across a variety of human resources functions, with a primary focus on recruitment, onboarding, staffing, credentialing, and employment processing. This role serves as a key resource for employees, applicants, and management while ensuring a positive candidate experience throughout the hiring process. The HR Specialist also provides support across all areas of Human Resources and serves as a backup to the HR Generalist as needed.

Key Responsibilities

Recruitment & Talent Acquisition

• Manage full-cycle recruiting for assigned positions, including sourcing, screening, scheduling, interviewing, and candidate communication.
• Coordinate recruitment activities with hiring managers to ensure timely and effective hiring processes.
• Develop and implement recruiting strategies to meet current and future staffing needs.
• Source qualified candidates through job boards, networking, employee referrals, recruiting agencies, community partnerships, and job fairs.
• Attend recruiting events, career fairs, networking functions, and industry-related events to promote employment opportunities.
• Track and maintain recruitment metrics and reporting.

Onboarding & Employment Processing

• Coordinate all aspects of new hire onboarding, including offer letters, background checks, pre-employment screenings, orientations, and required documentation.
• Facilitate employee onboarding and ensure a smooth transition into the organization.
• Coordinate equipment, system access, and internal logistics for new employees.
• Maintain accurate employee records and personnel files in compliance with organizational and regulatory requirements.

Human Resources Support

• Provide information and guidance to employees, applicants, and managers regarding human resources policies, procedures, and programs.
• Support employee retention initiatives and workforce planning efforts.
• Assist management with interviewing, onboarding, and recruitment best practices.
• Maintain confidentiality of employee and organizational information at all times.
• Perform administrative support functions related to HR operations and special projects.
• Serve as a backup resource for HR functions including employee relations, benefits, compliance, and HR administration.

General Responsibilities

• Participate in staff meetings, training sessions, committees, and organizational projects as assigned.
• Support and adhere to organizational policies, procedures, mission, and values.
• Maintain flexibility to meet departmental and organizational needs.
• Perform other duties as assigned.

Qualifications

Education

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• PHR or SHRM-CP certification is a plus.
• Valid driver's license and proof of automobile insurance required.

Experience

• Minimum of 2-4 years of Human Resources experience, preferably in a healthcare, nonprofit, or similarly regulated environment.
• Experience managing full-cycle recruitment and onboarding processes.
• Experience sourcing candidates through multiple recruitment channels preferred.
• Experience with HRIS and Applicant Tracking Systems (ATS).

Knowledge, Skills & Abilities

• Strong knowledge of employment practices and California labor laws.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to build relationships at all levels of an organization.
• Ability to manage multiple priorities and meet deadlines with limited supervision.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational and problem-solving skills.
• Ability to work independently and collaboratively in a fast-paced environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.