Event Assistant

Event Assistant

The Event Assistant provides on-site support for public and invitation-only events, including panel discussions, candidate debates, town hall meetings, civil discourse conferences, and other community engagement programs. This position works on an irregular, as-needed basis and plays a key role in creating a welcoming, organized, and professional event experience for attendees, speakers, and partner organizations. Event Assistants are scheduled on a per-event basis, with compensation determined by the duration and staffing requirements of each event.

Minimum Qualifications:

• Positive, professional, and customer-focused attitude.
• Strong communication and interpersonal skills.
• Ability to work effectively in a fast-paced event environment.
• Reliable transportation and punctuality.
• Ability to follow instructions and work independently or as part of a team.

Physical Considerations:

• Ability to stand and walk for extended periods during events, if able.
• Ability to lift, carry, and move event equipment, tables, chairs, and supplies, if able.
• Heavy lifting may be required, if able.
• Ability to perform physical event setup and teardown duties, if able.
• Ability to converse on the telephone.

Schedule and Compensation:

Part-time, on-call position with no guaranteed minimum number of hours. Work is assigned on a per-event basis according to organizational needs. Evening and weekend availability. Compensation is paid per event and is based on the duration and staffing requirements of the event.

Job Duties:

• Pre-event Promotion:
• Put up flyers around the community advertising the event.
• Assisting with digital promotion of the event.
• Staffing informational tables to share information about upcoming events.
• Assisting with event registration.
• Event Setup:
• Assist with event preparation and venue setup.
• Set up welcome and registration tables, signage, and guest materials.
• Help arrange stage furniture, displays, and event equipment.
• Support event staff in ensuring the venue is ready before attendees arrive.
• Guest Services:
• Welcome attendees and provide excellent customer service.
• Greet, direct, and assist guests, speakers, sponsors, and volunteers.
• Answer basic event-related questions and help attendees navigate the venue.
• Maintain a professional and courteous presence throughout the event.
• Registration and Box Office Support:
• Manage attendee check-in and registration processes.
• Assist with ticket sales, guest lists, name badges, and event materials.
• Help troubleshoot registration issues and provide attendee support as needed.
• Event Operations:
• Monitor event spaces and provide logistical support during programs.
• Coordinate with event staff to address operational needs as they arise.
• Assist speakers, moderators, and panelists when requested.
• Audio/Visual Support (helpful, but not necessary):
• Provide basic audio/visual assistance when qualified to do so.
• Help set up and operate microphones, presentation equipment, projectors, and related technology.
• Report technical issues to designated event staff.
• Event Breakdown:
• Assist with post-event cleanup and venue restoration.
• Remove signage, pack materials, and help load equipment.
• Ensure event spaces are left clean and orderly following the program.