Accounting & Administrative Coordinator

Accounting & Administrative CoordinatorHot JobHauppauge, NY 11788OverviewSalary Range $25.00 - $30.00 Hourly Position Type Full Time Job Shift Day Education Level 4 Year Degree Travel Percentage None Category Admin - ClericalAccounting & Administrative CoordinatorZibiz Corporation — Hauppauge, NY 11788 Full-Time | On-Site | Monday–Friday $25.00–$30.00 per hour, based on experiencePosition Overview Zibiz Corporation, an established technology company located in Hauppauge, NY, is seeking an Accounting & Administrative Coordinator to join our team.We are looking for someone with experience in Accounts Receivable, Accounts Payable, billing and general accounting administration who is also comfortable supporting order processing, customers, vendors and day-to-day business operations.This is not a narrowly defined accounting position. You will have visibility into multiple areas of the business and work directly with management and other team members.For the right person, this is an opportunity to build a stable, long-term career with an established and growing company.Primary ResponsibilitiesAccounts Receivable & BillingPrepare and submit customer invoicesMaintain customer account and billing informationProcess customer payments and credit card transactionsPrepare and send customer statementsResearch and resolve invoice and payment discrepanciesFollow up on outstanding receivables as neededMaintain accurate supporting documentationAccounts Payable & PurchasingAssist with processing vendor invoicesReview invoices and purchasing documentation for accuracyAssist with purchase order processingCommunicate with vendors regarding invoices, orders and paymentsResearch and resolve AP discrepanciesMaintain organized vendor recordsERP & Order ProcessingEnter and process customer sales ordersEnter purchase orders and related transactionsProcess online/web ordersMaintain accurate customer, vendor and transaction information in our ERP systemReview transactions for completeness and accuracyPrepare reports and spreadsheets as neededAdministrative & Customer SupportCommunicate professionally with customers and vendorsRespond to routine billing, order and account questionsPrepare business correspondence and emailsAssist with timesheet administration and recordkeepingSupport management with administrative projects and reportingQualifications2+ years of Accounts Receivable, Accounts Payable, billing, bookkeeping or related accounting support experience preferred Experience processing invoices and payments Strong numerical aptitude and attention to detail Proficiency with Microsoft Excel and Word Experience with ERP or accounting software preferred Excellent organizational skills Strong written and verbal communication Ability to research and resolve discrepancies independently Dependable and comfortable taking ownership of assigned responsibilities Ability to work effectively in a small-team environment Associate's or Bachelor's degree in Accounting, Business, Finance or a related field preferred; equivalent professional experience will also be considered.Compensation & Benefits$25.00–$30.00 per hour, depending on experience and qualifications. Benefits include:Medical insurance401(k) plan with company matchingCompany Profit-Sharing Retirement PlanPaid time offPaid holidaysMonday–Friday scheduleNo travelStable, long-term employment opportunityAbout ZibizZibiz Corporation is an established technology company that has been in business for more than 20 years. We offer the stability of an established company combined with a small-team environment where employees have meaningful responsibilities and direct involvement in the business.Job Type: Full-Time Schedule: Monday–Friday Work Location: Hauppauge, NY — In PersonApplicants must be authorized to work in the United States.