Supervisor Accounts Payable

Supervisor, Accounts Payable

The Supervisor, AP, will serve as a hands-on leader responsible for driving operational excellence across Domestic and International Accounts Payable functions. This role requires a proven leader who is willing to work alongside the team, personally engage in complex issues, and drive resolution of critical operational, vendor, process, and system challenges. During the Dynamics 365 F&O implementation, this individual will be a key contributor for daily operations.

What You Will Do Primary Responsibilities

• Manage the day-to-day initiatives of the Accounts Payable Leads and their staff. Together with the current leadership team, establish work standards, develop objectives, design and maintain effective workflows, internal controls, and operating procedures for all invoice processing, including PO and non-PO invoices.
• Assist in identifying and leading subsequent implementation of system and process improvements, enhancements, and automations.
• Evaluate existing reports and reporting needs and develop a more efficient means of gathering, reporting, and distributing data.
• Manage team members, including coaching, training, and ongoing performance management.
• Establish and enforce policies and procedures regarding the processing of invoices, wire transfers, and ACH transactions.
• Oversee the reconciliation of subsidiary Accounts Payable ledgers to the general ledger; ensure suspended and aged items are investigated, researched, and posted correctly, and make necessary corrections.
• Reconcile and resolve escalated vendor discrepancies.
• Maintain a general understanding of SOX to ensure staff maintains compliance through process documentation review and quarterly updates. Support significant interaction with Internal and External Auditors for annual walkthroughs.
• Support integration of new deals and acquisitions into the existing structure, including policies, procedures, data load, and reconciliation into GP.
• Perform regular audits of work and employee work areas.
• Provide customer service to both internal and external customers.
• Assist in governmental reporting requirements, including but not limited to 1099M, 1099S, and PR480. Provide oversight of vendor setups as they relate to tax reporting, 1099 reporting analysis and reconciliation, and creation and loading of files into third-party software.
• Perform other projects and duties as assigned.

Supervisory Responsibilities

• Provide oversight and direction to team members in accordance with the organization's policies and procedures.
• Coach, mentor, and develop team members, including overseeing onboarding and providing career development planning and growth opportunities.
• Empower team members to take ownership of their job and goals. Delegate responsibilities as needed and provide routine constructive feedback on performance.
• Create a culture that is consistent with the organization's focus on team member engagement and aligns with its mission, vision, and values.
• Lead team members using a performance management and development-focused approach to assist in goal setting, two-way feedback, and performance development planning.
• Lead team members to meet the organization's expectations for productivity, quality, and goal accomplishment.

What You'll Need Qualifications & Requirements

• Bachelor's Degree in related field of study or H.S. Diploma/GED and equivalent work experience; and 3-5 years Accounts Payable experience in a high volume/multi-company environment. And 3-5 years supervisor/management experience or proven leadership. Minimum oversight of 10+ employees.
• Great Plains or other ERP AP system experience preferred.
• Proficiency in Microsoft Excel; Power BI and Power Query experience preferred.
• Demonstrated leadership style that combines team development with a hands-on, results-oriented approach.
• Spanish and/or Portuguese language skills preferred.
• Microsoft D365 F&O experience preferred.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to stoop, bend, kneel or crouch.
• Ability to stand, walk and sit.
• Ability to reach with hands and arms
• Visual ability correctable to 20/20.
• Sitting up to 90% of the day.
• Ability to respond verbally in an understandable, professional manner in person and over the telephone.
• Manual dexterity to input data into the computer and the calculator and operate the equipment listed above.
• Ability to lift up to 15 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office/ Cubicle workspace.
• Moderate noise level.