Equipment Inventory Coordinator (National)

Equipment Inventory Coordinator (National)

Salary Range $50,000.00 - $55,000.00 Salary/year Level Experienced Position Type Full Time Travel Percentage Up to 25% Category Operations - Logistics

Overview

For more than a century, Pyrotecnico has been engineering moments of celebration and wonder. We are the people and the pride behind world-class fireworks displays, breathtaking drone light shows, and the special effects that give live events their most electrifying moments.

Every great show is built by people who care deeply about every detail, every effect, and every moment. At Pyrotecnico, that's exactly who we are. If you thrive on big ideas and bold productions, you'll feel right at home.

Description

The Equipment Inventory Coordinator will provide crucial support in managing and maintaining the inventory & allocation of Special FX, Drone & Fireworks equipment. This role requires a blend of organizational skills, technical knowledge, and a commitment to safety and compliance.

Role Responsibilities

The following duties represent the primary responsibilities of the role. This list is not exhaustive. The individual in this position will perform additional tasks as assigned, adhere to all provisions of the Employee Manual, and participate in company initiatives and projects.

Inventory Control & System Management

• Assist the Equipment Inventory Manager in the tracking, maintaining and allocation of equipment inventory to ensure accurate data within Equipment Inventory Management System (FLEX).
• Provide support in generating/analyzing reports to support accuracy of inventory management system and business operations - equipment shipping manifests, maintenance record reports, unreturned reports, periodic cycle counts.
• Utilize and train team members on the Equipment Inventory Management System (FLEX).
• Support with physical inventory management as needed - barcoding, re-branding, ensuring gear condition standards.

Equipment Quality & Maintenance

• Proactively collaborate with the equipment repair team to ensure all gear is in optimal condition.

Operations & Vendor Logistics

• Collaborate with the production team to plan and coordinate equipment requirements for upcoming events.
• Assist in arranging subrentals with domestic & international vendors to ensure timely delivery and accurate fulfillment.

Work Environment

This job operates in a warehouse and professional office environment, at events/venues and meeting with prospective clients. This role routinely uses standard office equipment such as laptop computers and smartphones.

Physical Demands

The person in this role must be able to remain in a stationary position 50% of the time and must move about occasionally inside the office to access file cabinets, office machinery, and have routine contact with individuals in the office. The person in this role must frequently climb stairs, travel, and have the ability to move about both indoor and outdoor venues with stairs and multiple levels. This person in this role must be able to lift 25 lbs routinely and 50 lbs occasionally.

Position Type / Expected Hours of Work

The typical work schedule for this position follows a standard workday, with occasional flexibility for evening and weekend work during high-volume periods. All breaks and lunches will comply with local, state, and federal laws, and overtime, if required, will be compensated in accordance with local, state, and federal laws.

Travel

This position requires travel, at least 25% of the time. Travel will be mixed, local and outside the local area, and overnight.

Compensation & Benefits

Salary Range: $50,000 - $55,000 / year

The final salary offered will be commensurate with the candidate's skills, qualifications, education, and relevant professional experience.

We also offer a comprehensive benefits package to eligible employees, which includes:

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement plan with employer contribution
• Professional development opportunities

Qualifications

Required

• Demonstrated ability to assist in managing and maintaining inventory systems, ensuring accurate tracking and organization of assets.
• Effective communication and teamwork abilities to assist in training team members, enforcing safety protocols, and collaborating with vendors and production staff.
• Willingness to develop strong analytical skills to assist in identifying and resolving issues related to inventory, equipment, and regulatory compliance.
• High school diploma or GED.

Preferred

• Experience with Google Workspace, Netsuite, HubSpot, and Monday.com.
• 2-year or 4-year degree in a related field.