OFFICE OPERATIONS SUPERVISOR - DISTRICT ATTORNEY

OFFICE OPERATIONS SUPERVISOR - DISTRICT ATTORNEY

Job Description Welcome to La Crosse County - Where Your Work Truly Matters Every day, our unique teams contribute to our vision of a community that is vibrant, safe, and resilient. Whether you're supporting families, safeguarding natural resources, maintaining infrastructure, or delivering essential services, your work here creates real impact for the people who live, work, and visit our county. What You'll Gain by Joining Us A Future You Can Count On: Wisconsin Retirement System (WRS), one of the most respected pension programs in the nation. Reliable, Affordable Coverage: Countywide insurance plans plus growing access to local, no-cost care options for everyday health needs. Time Off That Works For You: You'll have two dedicated banks of vacation and sick time, giving you the freedom to plan real downtime when you need it—and the peace of mind to take care of yourself when you're under the weather. Start earning vacation and sick time your very first day Bank up to 2× your annual vacation accrual Build up to 150 sick days as a full time employee A Place Where Everyone Belongs We believe our workforce should reflect the community we serve. We're committed to fostering a culture of respect, inclusion, and belonging- because diverse perspectives lead to better outcomes for everyone. Overview FLSA: Exempt. This is a confidential administrative support and supervisory position in the District Attorney's Office. Employee is selected and supervised by the District Attorney to assist in the management of the office functions, budget preparation, and supervision of clerical staff, including legal secretaries. Employee works independently with little supervision. Employee performs specialized legal-related clerical and budgetary record keeping functions. Essential Leadership Functions Act with Integrity and Build Trust Demonstrate mutual respect, humility, and honesty in all interactions Speak up appropriately, even when expressing unpopular viewpoints Actively listen and remain open-minded to diverse perspectives Drive for Results Set clear goals and objectives to motivate self and others to achieve outcomes Seek new opportunities to improve processes and drive sustainable results Hold self and others accountable through consistent evaluation and monitoring Develop Talent and Effective Teams Foster a collaborative environment that encourages knowledge sharing and growth Provide mentorship and support to help self and others reach full potential Recognize and leverage diverse strengths within self and team Lead with Vision and Strategy Understand and communicate a compelling vision that aligns with organizational goals Develop and execute comprehensive strategies to achieve long-term objectives Connect daily work to the bigger picture, inspiring self and others to contribute meaningfully Lead with Paradoxical, Critical, and Agile Thinking Navigate complex situations by considering multiple perspectives Adapt quickly to changes and uncertainties in the work environment Make critical decisions using analytical skills, experience, and input from others Build and Maintain Effective Relationships Communicate and collaborate effectively with stakeholders across the organization Influence others through coaching, consulting, and team-minded thinking Develop and sustain partnerships that create positive outcomes for all stakeholders Cultivate Community Engagement and Provide Excellent Service Understand and address the needs and concerns of the community Drive initiatives that create positive impacts beyond the organization Show self-awareness and manage emotions effectively in challenging situations Seek and respond constructively to feedback, even in the face of setbacks Balance empathy with accountability when leading self and working with others Essential Job Functions Supervises assigned clerical staff. Plans and is responsible for the flow of work, trains department clerical staff, assigns work, checks accuracy of work, instructs staff in proper office procedures and policies, and keeps and prepares time and payroll-related records. Participates in the preparation for hiring and firing of department staff. This includes, but not limited to, participating in interviews and recommendation for hiring, and administering and processing confidential disciplinary matters and proceedings. Participates in the evaluation of assigned employees by either performing the evaluation or making recommendations to the department head. Using personnel/payroll tracking system, ensures that evaluations are completed in a timely manner. Orders and maintains criminal history requests. Distributes agency reports for intake and oversees daily intake procedures are completed by the deadline. Provides administrative and clerical support to the District Attorney. Drafts and types correspondence and transcription as necessary for assisting in efficient office administration. Types correspondence, researches and prepares confidential department data for collective bargaining purposes relating to management interests. Answers routine, non-policy department and staff questions in the absence of the department head. Prepares annual budget for the office, pays office expenses and issues vouchers, monitors expenditures, and prepares related reports. Prepares reports for the County Board. Maintains payment spreadsheet and prepares monthly reconciliation of payments to victims of crimes. Prepares reports regarding the purchase and issuance of supplies and equipment necessary for the operation of the agency and the maintenance of a perpetual inventory record. Maintains Protect database. Creates and maintains document templates. Oversees and trains intern staff. Employee is expected to report to work when scheduled, with minimum use of sick leave, to build up sick leave balance for income protection for unexpected illness. This is a public service position, and employee is required to be courteous, cooperative and respectful at all times, with the public and clients. Also establishes and maintains a courteous, cooperative and respectful working relationship with other employees, supervisors, and public officials. Physical demands: Sits at desk, uses hearing, near vision and fingering for typing, word processing, calculators or other office machines. Talks to clients, callers, and department staff. Sits, stands, bends, reaches, and moves about the office intermittently throughout the day. Handles papers and manuals, etc., lift files, copy paper and other office materials. Work is constant fast paced with frequently changing priorities. Related Job Functions Assists other department staff as necessary or required. May assist or provide coverage during the absence of clerical staff. This job description is not intended to encompass every job duty or responsibility but is only illustrative. This position is required to perform other duties as may be assigned or required. Knowledge, Skills and Abilities Knowledge of the functions, procedures, organization and laws and regulations governing the administration of a legal department. Knowledge and efficiency in working with budgetary and accounting procedures. Knowledge of up-to-date office practices, procedures and equipment. Knowledge of the fundamental practices of public administration and personnel practices and procedures. Knowledge of supervision of staff including hiring, evaluation, direction and discipline. Ability to work in constant fast-paced office with frequently changing priorities. Ability to carry out special and general assignments requiring organization of material and development of procedures, with a minimum of supervision. Ability to exercise judgment and discretion in the application and interpretation of departmental policies and regulations. Ability to initiate and install administrative procedures and to evaluate their effectiveness. Ability to establish and maintain effective relationships with the general public, County Officials and employees. Training, Experience and Other Requirements Associate Degree or Bachelor's Degree in administrative clerical or office management field. Three years experience in all of the following areas: supervising office staff; executive secretary/administrative assistant; office management; keeping office records. Strong interpersonal and verbal skills. Proven high level of organization and clerical skills. Proficiency using personal computers and advanced functions of Microsoft Office Products (Word and Excel) and skill in using various data bases. Demonstrated record of working independently and efficiently under general supervision and with a broad variety of professional and support staff. Strong preference for experience in a legal office. May also consider other relevant combination of training and experience. Equal Opportunity Employer We're proud to be an Equal Opportunity Employer committed to building a workforce that reflects the community we serve. Need an Accommodation? If you require a disability-related accommodation at any stage of the hiring process, reach out to Human Resources at View email address on click.appcast.io — we're here to help. #J-18808-Ljbffr La Crosse County