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Description

The mission of Sanneh is to Empower youth, Improve lives, and Unite communities. Sanneh empowers youth by

supporting and promoting educational attainment through in-school and after-school support, improves lives by

providing programs that strengthen physical health and social and emotional development, and unite communities by

advancing diversity, equity, and community well-being.

Values

• Accountability

• Caring

• Growth & Learning

• Respect

• Adaptability

• Fun

Position Description Values

Reporting directly to the Vice President of External Relations and managed by the Chief Growth Strategist, the External Relations Coordinator provides day-to-day coordination and administrative support for The Sanneh Foundation's external affairs efforts. This position serves as a key operational partner for strategic partnerships, communications, community engagement, donor cultivation activities, executive visibility initiatives, and special events.

The External Relations Coordinator is responsible for managing external relations calendars, preparing event and meeting briefings, coordinating organizational tours and site visits, facilitating special events logistics, supporting community and corporate partner engagement activities, and ensuring smooth communication across departments and external stakeholders.

Role and Responsibilities

External Relations Coordination

• Provide day-to-day administrative and operational support to the Vice President of External Relations and Chief Growth Strategist.

• Maintain and coordinate external relations calendars, including meetings, community events, partnership engagements, speaking opportunities, and special events.

• Prepare comprehensive event, meeting, and stakeholder briefing materials for executive leadership.

• Track invitations, RSVPs, attendance, and follow-up activities related to external affairs engagements.

• Coordinate scheduling and logistics for external meetings with corporate, community, philanthropic, government, and media partners.

• Ensure timely communication and follow-up with internal and external stakeholders.

Tours & Community Engagement

• Coordinate organizational tours, site visits, and stakeholder experiences across Sanneh facilities and programs.

• Serve as the primary logistics coordinator for prospective donors, community partners, funders, sponsors, and elected officials visiting Sanneh locations.

• Develop tour schedules, briefing materials, talking points, and follow-up communications.

• Ensure visitors experience a welcoming, professional, and mission-centered introduction to The Sanneh Foundation.

• Maintain records and reporting related to visits, tours, and engagement opportunities.

Event & Special Project Support

• Assist with the planning and execution of community events, donor cultivation gatherings, partnership activations, press events, and organizational celebrations.

• Coordinate event logistics including venue arrangements, registration, catering, volunteer coordination, guest lists, materials, and on-site support.

• Work with internal teams and external vendors to ensure successful event execution.

• Support event setup, breakdown, and post-event reporting.

• Assist with sponsorship fulfillment and partner recognition efforts when applicable.

• Help track event deadlines, timelines, deliverables, and action items.

Partnerships & External Stakeholder Management

• Support relationship management efforts for corporate, community, and strategic partners.

• Maintain accurate records of stakeholder engagement, partnership activities, and follow-up.

• Assist with preparing partnership presentations, proposals, reports, and stewardship materials.

• Coordinate correspondence, meeting materials, and communications for key stakeholders.

• Monitor and organize partnership commitments to ensure timely fulfillment and stewardship.

Cross-Team Collaboration

• Collaborate with Development, Partnerships, Marketing/Communications, Outreach, Programs, and Operations teams to support organizational priorities.

• Coordinate internal communication regarding upcoming events, tours, and stakeholder engagements.

• Assist with collecting impact stories, program updates, and organizational information needed for stakeholder meetings and presentations.

• Support board committee meetings and leadership engagement opportunities as assigned.

• Contribute to a positive, collaborative culture across the organization.

Administration & Reporting

• Maintain organized records, files, calendars, contact lists, and event documentation.

• Track external affairs activities and prepare regular reports for leadership.

• Monitor departmental workflows, timelines, and project milestones.

• Support data entry and reporting activities within CRM and project management systems.

• Identify opportunities to improve efficiency, communication, and stakeholder engagement processes.

Minimum Qualifications

• Associate's degree or equivalent professional experience required; Bachelor's degree preferred.

• Two to four years of experience in administrative coordination, event planning, community engagement, communications, nonprofit operations, or related fields.

• Strong organizational and project management skills with exceptional attention to detail.

• Excellent verbal and written communication skills.

• Demonstrated ability to manage multiple projects and deadlines simultaneously.

• Strong interpersonal skills and ability to build positive relationships with diverse stakeholders.

• Proficiency with Microsoft Office, Google Workspace, calendar management tools, and CRM systems.

• Ability to exercise discretion and professionalism when handling confidential information.

• Commitment to equity, inclusion, and community-centered engagement.

• Passion for The Sanneh Foundation's mission to empower youth, improve lives, and unite communities.

Preferred Qualifications

• Bachelor's degree in Communications, Public Relations, Nonprofit Management, Business Administration, Event Management, or a related field.

• Experience coordinating executive schedules and stakeholder engagement activities.

• Experience supporting fundraising events, community events, or partnership initiatives.

• Familiarity with CRM databases, event registration software, and project management platforms.

• Experience working in nonprofit, community-based, or youth-serving organizations.

• Knowledge of corporate partnership and donor stewardship practices.

Apply

Please send a cover letter, résumé, and three professional references to the HR Department office at, View email address on aiapply.co. In the subject line, please indicate the job title.

Physical Demands and other notice

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to lift up to thirty pounds. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a keyboard; and to verbally communicate to exchange information. VISION: See in the normal visual range with or without correction. HEARING: Hear in the normal audio range with or without correction.

The Sanneh Foundation is an affirmative action & equal opportunity employer. D/V/M/F. Applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status. If you require accommodation to apply for a position, please contact Jade Adams HR Generalist at: View phone number on aiapply.co

The above is intended to describe the general content and requirements for the performance of this job. This position description is not to be construed as an exhaustive statement of duties, responsibilities or requirements