Finance Specialist

Job Description Our client is seeking a Financial Administration Specialist. This role is essential to the efficient day-to-day operation of the business. This role oversees accounts receivable functions, including invoicing, collections, payment processing, and financial reporting, while also managing designated responsibilities and requests from internal departments. *****This position is on-site in Nashville***** The successful candidate will possess strong organizational, customer service, financial, and project management skills, with the ability to collaborate across multiple departments in a fast-paced environment. Primary Responsibilities Accounts Receivable & Financial Administration Create and manage customer estimates, invoices and process billing transactions. Receive, post, and apply customer payments accurately and timely. Monitor and manage accounts receivable aging reports. Conduct collection activities and follow up on past-due balances. Maintain vendor payment portal registrations and credentialing requirements. Perform daily banking activities, including deposits, transfers, and cash management. Receive, review, file, and maintain customer tax exemption certificates. Assist with month-end and year-end financial processes. Prepare daily financial reports and perform account reconciliations. Support financial audits and maintain compliance with accounting procedures. Provide on-call support for events and help resolve scheduling or logistics issues. Maintain accurate records of customer communications, bookings, contracts, and inventory allocations. Operations & Administrative Support Collaborate with internal departments to improve processes and operational efficiency. Assist with organizing company events and administrative initiatives. Support implementation and maintenance of new systems, processes, and operational improvements. Provide cross-functional support to accounting, sales, operations, and management teams as needed. Qualifications Required Minimum of 3 years experience in accounts receivable, office administration, and customer service. Experience with QuickBooks Online. Strong proficiency in Microsoft Office Suite, particularly Microsoft Excel. Excellent organizational, time management, and multitasking skills. Strong verbal and written communication abilities. Ability to prioritize competing responsibilities in a fast-paced environment. Strong attention to detail and accuracy. Self-motivated, dependable, and team-oriented. Ability to adapt to changing priorities and business needs. Preferred Experience with bank reconciliations, month-end and year-end closing procedures. Understanding of sales tax requirements and exemption certificate management. Key Success Traits Exceptional customer service mindset Strong problem-solving abilities Proactive and takes initiative Detail-oriented and highly organized Flexible and adaptable in a dynamic environment Collaborative team player with a positive attitude