Accounting & Administrative Coordinator

Job Description

Job Description

Accounting & Administrative Coordinator

$27–$35/hr | Exceptional Benefits | Career Growth | Clifton Park, NY

Full-Time | Monday-Friday | In Person

Join a Growing Company That Values Organization, Accuracy, and Accountability.

At Trenchless Today, we're looking for someone who takes pride in getting the details right. Someone who enjoys creating order, keeping financial records accurate, staying one step ahead, and knowing their work directly contributes to the success of the entire company. If you're dependable, highly organized, naturally proactive, and take ownership of your responsibilities, you'll thrive in this role.

This is more than a bookkeeping position. You'll become an important member of our administrative team, helping maintain the financial health and day-to-day organization of a growing company.

If you're someone who notices the details others miss, enjoys creating order, and takes ownership of your work, we'd love to meet you.

What You'll DoBookkeeping & Financial Administration

• Process Accounts Payable and Accounts Receivable

• Enter invoices, bills, receipts, and financial transactions accurately

• Complete bank and credit card reconciliations

• Assist with month-end closing and financial reporting

• Maintain organized and accurate financial records

• Prepare reports for management

• Assist with journal entries and general ledger maintenance

Asset & Equipment Administration

• Maintain records for company vehicles, trailers, equipment, tools, and other assets

• Track purchases, sales, warranties, repairs, and disposals

• Maintain digital documentation and asset files

• Ensure company records remain accurate and up to date

Office Administration

• Receive, scan, categorize, and digitally organize receipts and documents

• Order office supplies and monitor inventory levels

• Coordinate with vendors and internal departments

• Support leadership with administrative projects

• Assist with improving office procedures and workflows

• Help keep daily office operations organized and running efficiently

What We're Looking For

• We're looking for someone who is:
• Highly organized and detail-oriented
• Trustworthy and able to maintain confidentiality
• Dependable and accountable
• Self-motivated with a strong work ethic
• Comfortable working independently
• Able to prioritize multiple responsibilities
• Professional in communication and appearance
• Naturally organized and enjoys creating efficient systems
• Looking for a long-term career—not just another job

Qualifications

Required

• Minimum 2 years of bookkeeping or accounting experience

• Experience using QuickBooks Online

• Strong understanding of Accounts Payable and Accounts Receivable

• Experience performing bank reconciliations

• Proficiency with Microsoft Excel and Microsoft Office

• Excellent organizational and time management skills

• Strong written and verbal communication skills

• Ability to quickly learn new software and technology

Preferred

• Experience with fixed asset tracking

• Experience in the construction or service industry

• Experience managing inventory or purchasing

• Associate's or Bachelor's degree in Accounting, Business, or a related field

What Success Looks Like

Within your first 90 days, you'll have:

• Maintained accurate and organized bookkeeping records

• Kept Accounts Payable and Accounts Receivable current

• Organized all financial documentation for easy retrieval

• Maintained accurate records for company assets and equipment

• Helped improve at least one office process or workflow

• Become a trusted administrative resource for company leadership

Benefits

We believe in taking care of the people who help take care of our business.

• Competitive hourly pay: $27-$35 per hour , based on experience

• Company-paid Medical Insurance

• Dental Insurance

• Vision Insurance

• Company-paid Life Insurance

• 401(k)

• 4% Company Match

• Paid Time Off

• Paid Holidays

• Stable, year-round employment

• Opportunity for long-term career growth

Who Will Love This Position

This position is ideal for someone who enjoys:

• Keeping everything organized

• Working with numbers and details

• Creating systems that make work more efficient

• Taking ownership without being micromanaged

• Supporting a team in a fast-paced environment

• Seeing the direct impact of their work on a successful business

If that sounds like you, we'd love to hear from you.

Please submit your resume along with a brief explanation of why you believe you'd be a great fit for this position.