Administrative Assistant II or III - District Maintenance - El Paso

Administrative Assistant II Or III - District Maintenance - El Paso

Are you highly organized, dependable, and ready to support a team that helps keep the El Paso District moving? TxDOT's El Paso District Maintenance Office is seeking an Administrative Assistant II or III to provide administrative support in a fast-paced office environment. This position plays an important role in supporting daily operations through communication, scheduling, records, reports, purchasing support, travel coordination, and customer service. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities while working with staff, managers, and internal/external customers.

Salary/ Plan Grade: Administrative Assistant II (A15): $38,976.00 - $58,045.00 Administrative Assistant III (A17): $42,976.00 - $64,469.00 ****The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs.

Minimum Salary:38,976.00Maximum Salary:64,469.00Pay Basis:YearlyFLSA Status:NonexemptWork Locations:El Paso District Headquarters13301 GATEWAY BLVD WESTEl Paso79928Travel:Yes, 10 % of the TimeShift:Day JobShift Details:Mon-Fri: 8:00 am - 5:00 pmLocation Flexibility:Onsite

Benefits and PerksAt TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including: Retirement Plans Alternative and/or Flexible Work Schedules Paid Leave and Holidays Health Premiums paid at 100% for Full-Time Employees On-the-Job Training Tuition Assistance Program Holistic Wellness Program with Leave Incentives Career Development and Advancement Opportunities Family-Friendly Policies and Programs In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

Position Description

ADMINISTRATIVE ASSISTANT II: Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

ADMINISTRATIVE ASSISTANT III: Performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with high-level managers, executives, governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties

Administrative Assistant II or III: Assists in reviewing, analyzing and evaluating program content in order to monitor and develop administrative policies and procedures and to identify problems and recommend solutions. Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place. Coordinates and tracks the progress of projects and specialized programs and informs supervisor or other Department officials of status. Uses database, spreadsheet or graphics software applications to prepare complex statistical reports and/or presentations and verifies for accuracy and completeness. Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity. Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information. Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements. Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the traveler's behalf. Performs other job responsibilities as assigned.

Additional duties for Administrative Assistant III: Receives requests for information, conducts background research, compiles pertinent data, and disseminates information. Trains other clerical or technical staff.

Minimum Qualifications

Education: Administrative Assistant II or III: High School Grad or Equivalent in general education. Experience: Administrative Assistant II: 1 year of experience in administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications Administrative Assistant III: 3 YEARS administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by fulltime or prorated parttime equivalent) College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications Licenses and Certifications : Valid US driver's license. This position requires driving a state vehicle.

Competencies

Administrative Assistant II: Considerable Knowledge Applicable governmental laws, rules and regulations specific to area of responsibility for safeguarding information and information technology related systems Proficient Skill: Researching, evaluating and interpreting complex information Public relations for maintaining effective working relationships with individuals and groups, both internal and external Coordinating and scheduling activities/resources Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management Preparing and maintaining confidential and sensitive records, files, and reports Preparing technical/statistical reports Using computers, applicable programs, applications, and systems Maintaining a safe and effective working relationship with others Administrative Assistant III: Extensive Knowledge of Applicable governmental laws, rules and regulations specific to area of responsibility for safeguarding information and information technology related systems Expert Skill in: Researching, evaluating and interpreting complex information Public relations for maintaining effective working relationships with individuals and groups, both internal and external Coordinating and scheduling activities/resources Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management Preparing and maintaining confidential and sensitive records, files, and reports Preparing technical/statistical reports Using computers, applicable programs, applications, and systems Maintaining a safe and effective working relationship with others Other Attributes: Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision

Physical Requirements and Working Conditions: Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs Sitting - prolonged periods of time Repetitive Motion-substantial movements of the wrists, hands, and fingers