Office Manager

About the role The Office Manager will help keep the Cambridge, MA office running smoothly day-to-day. The role serves as the go‑to resource for front‑of‑house operations, facilities coordination, vendors, office logistics, and onboarding support. The position is on‑site and full‑time. Responsibilities Serve as the first point of contact for visitors, vendors, couriers, and deliveries, maintaining a welcoming reception experience. Serve as point of contact for alarm response, security vendor in case of system malfunctions and law enforcement if needed. Coordinate inbound and outbound shipments, including scheduling pickups and managing delivery logistics and sign‑in procedures. Own facilities coordination with building management and service providers; track, address, and follow through on repairs and improvements. Manage office access processes (badges/keycards) and support security protocols in coordination with IT and building management. Own office supplies, kitchen stocking, and vendor relationships; track inventory and proactively reorder to avoid shortages. Support meeting rooms and office logistics, including room readiness, audio‑visual (AV) setup, and coordination for internal events and onboarding orientation. Qualifications 3+ years of experience in office management, facilities coordination, workplace operations, or a related role. Strong ability to manage multiple priorities while maintaining accuracy and attention to detail. Confident communicator with the ability to work effectively with employees at all levels, as well as vendors and visitors. Proficiency with Google Workspace or Microsoft 365 (calendar, documents, spreadsheets). Experience managing vendors and supporting service agreements, scheduling, and issue resolution. Preferred: experience in life sciences, biotech, research or a scaling/startup environment (no lab duties required). Structured and service‑minded approach with a calm, solutions‑oriented mindset. Benefits Estimated salary range: $120,000–$150,000. Location & Schedule Cambridge, MA; on‑site; full‑time. Team & Collaboration You will join the Operations function and work closely with the Lab Manager, IT, HR/People Operations, and building management to support day‑to‑day collaboration and growth. EEO Statement We are committed to an inclusive recruiting process and welcome applications from all job applicants. #J-18808-Ljbffr Zealand Pharma U.S., Inc.