Assistant II, Work-Study

Assistant II, Work-Study

Provides complex clerical and administrative support to a departmental office, program, classroom/lab, and/or organization partner.

Job Description:

This position is only open to current students who have been offered work-study on their financial aid award package. Additional requirements include:

• Enrollment in a minimum of six college credits.
• Meet Financial Aid Satisfactory Academic Progress (SAP) standards each semester.

Description of Duties and Tasks:

• Performs administrative and clerical duties for a department or work-study partner, supporting faculty, staff, and students by managing correspondence, communications, mail, calls, scheduling, coordination, ordering supplies and equipment, maintaining files, and processing mail and duplication.
• Gathers, compiles, and enters data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems.
• Produces handouts, fliers, newsletters, brochures, manuals, and other documents.
• Communicates program information and assists students or partner initiatives.
• Responds to and/or directs inquiries in person or on the telephone; accesses and works with other staff to assist in resolving issues from students, employees, and the public.
• Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets.
• Compiles and produces routine reports or documents.
• Input budget figures, prepares requisitions, logs and tracks expenditures, takes payments, or issues invoices or bills.
• Serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
• Assist with special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects.
• Travel to different locations for organizational meetings, or to provide support for special events or projects as needed.
• May assist instructors and students in a lab/classroom setting.
• Participates in training and professional development opportunities.
• Additional duties may be assigned based on department or work-study partner organization needs.

Knowledge:

• Office procedures and practices.
• Customer service techniques.

Skills:

• Maintaining confidentiality of work-related information and materials.
• Establishing and maintaining effective working relationships.
• Maintaining an established work schedule.
• Effectively using interpersonal and communication skills.
• Effectively using organizational and planning skills.
• Entering data, maintaining files, and performing other clerical duties.
• Effective customer-orientation when working with a multicultural population.

Technology Skills:

• Use a variety of spreadsheet, word processing, database, and presentation software.
• May also use social media, work with desktop publishing, and update web pages.

Physical Requirements:

• Work is routinely performed in a standard office or similar environment. Remote options may be available depending on position needs.
• Subject to standing, walking, sitting, bending, reaching, kneeling, pushing, and pulling.
• Occasional lifting of objects up to 10 pounds.

Safety:

• Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Pay Rate: $24.10/hr

Number of Openings: 13

Job Posting Close Date: August 17, 2026