Administrative Specialist II (Law Clinics)

Minimum Hiring Qualifications:

Bachelors degree and two years of related experience or a combination of education and experience.

Preferred Hiring Qualifications:

• Proficient in Microsoft Office with emphasis on Word and Excel. Working knowledge of Publisher or other design software a plus.
• Considerable knowledge of office management practices policies and event/project coordination.
• Ability to prioritize work assignments troubleshoot complications and work under general supervision.
• Strong attention to detail.
• Effective organizational and time management skills.
• Ability to communicate effectively both verbally and in writing using good customer service skills.

To be fully considered for this position all candidates must provide the following:

1. A complete and accurate GSU application that provides all work history within the past 10 years

2. Resume and a list of Three Professional References

3. Cover Letter (Recommended)

GEORGIA STATE UNIVERSITY

COLLEGE OF LAW

Part of one of the Southeasts largest comprehensive research universities Georgia State Law is a dynamic urban-centered law school located in the heart of Atlanta with approximately 650 full- and part-time students. The College of Law was created in 1982 based on its founders belief that a first-rate law school not only can but also must be tailored to meet the needs of the students who enter its doors. Although Georgia State Law has grown substantially in scope and reputation during the last 40 years this flexible entrepreneurial and student-centric spirit continues to resonate throughout our institution. The College of Law brings together a dynamic group of faculty and staff who promote scholarship and service that enriches the legal profession and the communities we serve. Our community fosters a culture based on ambition hard work dedication and perseverance.

The College of Laws Center for Clinical Learning Department is hiring for an Administrative Specialist II . This is a full-time staff position. The Administrative Specialist II role is essential to the Center of Clinical Learning because it supports a complex service and educational operation involving 10 faculty members 80 students and more than 300 clients who participate in or receive services through one of the centers five clinics. The position exists to ensure that the center can fulfill its educational and service mission while maintaining efficient operations consistent client support and an organized learning environment.

Administrative Support:

• Manages student application and onboarding processes for the Center for Clinical Learning.

• Plans and conducts information sessions for prospective students.

• Creates instructional and participant informational packets. Counsels prospective students.

• Manages new student orientation program. Evaluates and makes recommendations for changes and improvements to the new student orientation based on established best practices. Develops and updates student orientation handbook. Responds to inquiries from prospective students general public etc. regarding program offerings.

• Manages a wide range of workshops conferences training sessions and student orientation activities associated with the Center for Clinical Learning.

• Manages marketing and logistics for special events to include coordination and scheduling of participants speakers and facilitators organization of facilities and food services and the design and production of marketing materials.

• Manages the administrative needs of faculty and legal professionals within the Center for Clinical Learning. Collaborates with the Clinic Administrative Manager on a variety of tasks including but not limited to calendar management conflicts checking meeting and conference call planning travel filing and client database management. Assists with the management of electronic and hard copy filing systems and departmental record-keeping. performs general administrative and clerical functions for the purpose of supporting faculty and other administrators within the department.

• Maintains a wide variety of manual and electronic materials (e.g. documents files administrative and financial records program records resource materials reports student data budget data etc.) for the purpose of providing up-to-date reference and documentation in compliance with organizational and legal specifications.

Budget Support:

• Assist with Center budget management planning and budget projection. Schedules meetings and reserves space.

• Prepares disbursement requests. Makes travel arrangements. Reconciles monthly credit card expense reports for submission to disbursement department.

• Processes vendor payment requests. Attends meetings and trainings for the purpose of increasing professional knowledge and conveying and/or gathering information required to perform various business-related functions.

Benefits: The University System of Georgia (USG) provides comprehensive benefits to Georgia State employees. USG offers healthcare dental vision and other benefits and retirement plan options. Retirement:

Teacher Retirement System -- TRS is a Defined Benefit Plan a traditional public pension plan. Employees contribute 6% and USG contributes 22.32% to the plan. Your retirement benefit is calculated by factoring years of service final salary and 2% multiplier. Employees are vested after 10 years.

See the retirement details for more information.

Tuition Assistance Program (TAP) -- Full-time employees enrolled in a USG degree program may earn their degree for free. Find the TAP details here .

Required Experience:

IC