Legal Administrative Assistant

Dentons Bingham Greenebaum LLP is a prominent business law firm with over a century of experience in providing comprehensive legal services across various industries. Our dedicated team of legal professionals works collaboratively to meet the diverse needs of our clients, offering expertise in title work transactional matters, litigation, and estate planning. Summary Dentons Bingham Greenebaum LLP has an excellent opportunity for an experienced Legal Administrative Assistant to join our Jasper, Indiana office. This role supports attorneys by delivering high‑quality administrative and specialized legal support while working collaboratively in a team‑oriented, professional environment. We are seeking a self‑directed, detail‑oriented professional with strong technical skills, sound judgment, and the ability to manage multiple priorities with confidence and discretion. Experience & Qualifications: Required Minimum of five (5) years of experience providing executive‑level administrative support in a fast‑paced, high‑demand environment; legal services experience strongly preferred. Bachelor’s degree or an equivalent combination of education and relevant professional experience. Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Strong written and verbal communication skills. Demonstrated ability to manage competing deadlines and shifting priorities with minimal supervision. Preferred Knowledge or experience in real estate law (including title work), trusts and estate planning, and corporate law. Familiarity with legal software such as iManage, Intapp, BigHand, and UPS CampusShip (or the ability to learn quickly). Core Responsibilities Proofread documents and check for appropriate formatting, spelling and grammar with a high degree of accuracy. Revise and redline documents as directed which requires quick and accurate typing. Ability to transcribe from dictation software (BigHand), handwritten drafts or verbal instructions; and a continual attention to detail. Receive and screen telephone calls courteously, professionally and in a clear, concise and well‑organized manner and take messages as required. Receive and direct clients and visitors; high level of interpersonal skills needed to handle sensitive and confidential situations. Position continually requires poise, tact and diplomacy when dealing with clients, attorneys and co-workers. Maintain and update calendar and deadline reminder systems for assigned attorneys, including meetings, appointments, due dates, and client‑related activities. Prepare and process outgoing mail and faxes, arrange for specialized mail or messenger services as required and ensuring that all attachments, exhibits and enclosures are included. Respond to inquiries, review and route incoming communications and, when appropriate, take action on the partners’ and other attorneys’ behalf. Open new matters and files, including submitting conflicts checks. Perform routine filing and retrieve files as needed; maintain chronological and administrative files and ensure files kept current and up‑to‑date. Follow instructions effectively from a diverse group of clients, attorneys and staff. Ensure partners and other attorneys are prepared for all meetings. Excellent written and verbal communication abilities with a concrete understanding of Partner level communication styles. Enter and proof daily time entries and submit in a timely manner. Strong time management skills, ability to identify work that needs to be completed and take prompt action without direct instruction; prioritize requests and ensure deadlines are met. Proven success as an independent worker with strong organizational skills. Concrete understanding of Partner level expectations, turnaround demands and sense of urgency. Learns quickly, aptitude for detail‑oriented projects, and eager to grow with this practice group. Prepare expense reimbursement and disbursement requests. Effective team player with a positive attitude; provide assistance to other legal administrative assistants as time permits. Consistent attendance and punctuality. Highly detail‑oriented and deadline‑driven. Proactive and solution‑focused with strong organizational skills. Professional, discreet, and confident supporting partner‑level attorneys. Collaborative team player with a positive, service‑oriented mindset. Schedule: 8 hour shift; Monday to Friday and On call Working Conditions: We are seeking a talented individual who is located in Jasper, Indiana, and who can thrive in a busy in‑office working environment. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. Dentons Bingham Greenebaum LLP offers a competitive salary and benefits package. Dentons Bingham Greenebaum LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. Dentons Bingham Greenebaum LLP is an Aff Job Type: Full-time 401(k) 401(k) matching Disability insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Vision insurance Education: Bachelor's (Preferred) Experience: Law office: 5 years (Preferred) Wills, trusts & estate law: 5 years (Preferred) #J-18808-Ljbffr