Staff Accountant - Grants and Compliance

Position Title: Staff Accountant - Grants & Compliance

(Full-Time) Remote

About Everyone On

Everyone On envisions a society where every individual has equal access to technology, expanding their potential and creating a more connected and thriving world. We are a national nonprofit dedicated to creating a world where digital access ignites potential and fosters inclusivity. Since 2012, we've connected 2 million people to reliable high-speed internet, distributed over 10,000 devices, and trained more than 6,000 participants in digital skills. We design high-impact, community-centered programs replicated nationwide through strategic partnerships with government, corporations, and nonprofits.

Our holistic approach to digital inclusion focuses on connecting under-resourced individuals to affordable internet and computers, providing digital skills training to individuals and organizations, and advancing fair and just policies. We partner with community-based organizations in digitally excluded neighborhoods, primarily serving Black/African American, Latino/x and Tribal communities to equip individuals with the tools to unleash their power, creating a ripple effect of positive change throughout their neighborhoods. Our organizational culture is defined by our five values: adaptability, collaboration, equity, empathy, and innovation.

About the Role

Reporting to the Comptroller, the Staff Accountant - Grants & Compliance position supports grants management, accounting operations, financial reporting, compliance, and audit preparation.

Key Responsibilities

Accounting & Financial Operations

• Process weekly ACH payment batches through Bill.com.
• Process staff reimbursements and review credit card transactions through Divvy/Spend and Expense.
• Review semi-monthly contractors' expenses in Wingspan.
• Collaborating with various team members to obtain all necessary cash receipt documentation and details; optimizing workflows
• Monitoring bank activities; logging, recording, and approval of all incoming and outgoing flows of funds, so that general ledger cash and credit card balances are accurate
• Reviews all cash and bank postings to ensure accuracy; funder & GAAP compliance,
• Tracking contractors and payments for accurate year-end reporting of IRS 1099, CA-FTB-590, and CA-EDD-542
• Prepare recurring financial reports, grant reimbursement schedules, budget-to-actual analyses, and supporting schedules for management
• Research and resolve transaction coding discrepancies within the organization.
• Respond to vendor payment inquiries within the organization's systems.
• Support the month-end close and annual audit preparation.
• Assist with special projects assigned by the Comptroller

Grant Management

• Maintain grant tracking systems and reporting deadlines.
• Coordinate the preparation of financial documentation for cost reimbursement grants.
• Prepare reimbursement requests and invoices for private funders.
• Maintain grant files and financial documentation.
• Prepare monthly financial reports for Program Managers.
• Review grant restrictions, allowable costs, and budget modifications.
• Following up with donors and other parties to determine the status of unpaid reimbursement requests
• Assists with grant and funder reporting as needed
• Supports budget preparation, modification, entry, and reporting
• Coordinate with Program, Development, and Finance staff to ensure grant budgets, financial reporting, and supporting documentation are accurate and complete.

Other Responsibilities

• Interfaces with internal staff and external parties to answer inquiries, ensure policy compliance, and identify, troubleshoot, and resolve problems
• Demonstrates solid judgment by making independent decisions guided by established policy and involving a supervisor and other stakeholders when necessary
• Documents and updates internal and external policies and workflows to ensure ongoing clarity, transparency, and written documentation of accounting practices
• Assisting with board and committee meeting materials as needed
• Other duties as assigned

Qualifications

• Bachelor's in accounting PLUS a minimum of 2-4 years of professional accounting experience in a grant-funded nonprofit setting (Internship experience considered)
• Advanced experience with QuickBooks Online Advanced, MS Excel, Google Workspace (Sheets, Docs, Drive, Gmail, Slides, Forms, etc.), payroll processing, online banking, and bill pay required (Bill.com preferred). Experience with Asana, ERPs, CRMs, databases, and technology migrations is a plus.
• A high degree of comfort, curiosity, excitement, and motivation to learn new technology and to implement digital transformation are essential
• Extremely organized with strict attention to detail and the ability to set priorities and follow up on tasks to meet deadlines
• Able to take direction, receive criticism, and adapt quickly to a changing business environment
• Able to work independently, set priorities, and manage multiple deadlines
• Able to maintain a high level of confidentiality at all times regarding financial, personnel, and other confidential information
• Strong analytical, organizational, and communication skills.
• Strong interpersonal and communication skills are required, with the ability to form effective partnerships with key stakeholders at every level of the organization and externally
• Positive, team-oriented attitude with a can-do approach to problem-solving

Compensation & Benefits

• $60,000 - $70,000