Corporate Services Coordinator

Corporate Services Coordinator

Exceptional People. Hard Problems. Meaningful Careers. Big Impact. Nowhere else can you touch as many life-changing medical technologies. At Forj Medical, we work side by side with more than 100 medical device companies from startups to global giants to bring life-enhancing technologies to market. Working with us means solving hard problems with extraordinary people in a collaborative work environment. Join us.

The Corporate Services Coordinator serves as the first point of contact for visitors, employees, and callers and supports the corporate communications function. Through strong verbal and written communication, exceptional organizational skills, and the ability to manage multiple priorities efficiently, the incumbent ensures smooth front-of-house operations, coordinates company events and meetings, delivers timely and high-quality communications, and provides general administrative support.

Job Duties and Responsibilities

Front Desk & Customer Service

• Greet visitors, manage incoming calls, and answer general employee inquiries.
• Maintain the lobby and reception area, including lobby displays, to ensure a clean, organized, and welcoming environment.

Corporate Communications

• Working closely with the Communications team and other internal stakeholders, distribute and publish internal communications, such as by assembling content for the company newsletter, to ensure that content meets standards and deadlines are met.
• Update the corporate SharePoint site so that users have access to current and accurate information.
• Manage the company's library of visual content (e.g., photographs).

Event & Meeting Assistance

• Support company events and meetings (e.g., site visits by customers and partners, company celebrations, all-hands business updates).
• Coordinate schedules, send invitations and promote the event, reserve and set up rooms, order food and supplies, prepare and distribute materials, and handle other logistics as needed.

Facilities & Vendor Coordination

• Sign for deliveries and serve as a point of contact for vendors (e.g., First Choice Coffee, Iron Mountain, Plunkett's, Plantscape).
• Submit tickets for issues such as maintenance needs, sidewalk ice removal, and lobby repairs.
• Maintain office supply levels, track costs, and restock shared spaces including refrigerators.
• Assist in preparing workspaces for new employees and contractors and manage temporary employee badges, ensuring site accessibility and security.

Administrative Support

• Manage incoming and outgoing mail, including postage meter operation and coordination of package delivery.
• Manage the publications available in the lobby, including tracking subscriptions and flagging articles of special interest.
• Prepare basic correspondence, forms, and materials; assist with sorting, distributing, and filing documents; and provide general administrative support across departments.
• Make routine travel arrangements (e.g., flight, hotel) as needed.

Qualifications

Required:

• At least 2 years of relevant work experience, such as experience in a receptionist, administrative assistant, or customer-facing role
• 2-year degree in business, marketing, or communications or experience providing equivalent skills and knowledge
• Strong customer service orientation and communication skills
• Ability to manage multiple tasks in a highly organized manner
• Familiarity with Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook, Teams) and basic office technologies; ability and desire to learn additional software or computer setups as needed
• Professional demeanor and ability to handle confidential information

Preferred:

• 4-year degree in business, marketing, or communications or related field
• High degree of proficiency using MS Office tools, including Excel and PowerPoint
• Familiarity with using SharePoint as a communication hub
• Experience working with leaders and/or customers in a corporate setting

Working Conditions

• On-site office and manufacturing environment
• Works flexibly at both the St Paul and Arden Hills locations

EEO Statement

Forj Medical provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Employment Requirement

Must be authorized to work in the United States.

Compensation and Total Rewards Package

The salary range for this position is outlined below under "Job Details" and is dependent upon the individual's skills, experience, qualifications, and applicable employment laws. Beyond base salary, Forj offers a competitive Total Rewards Package. We offer health, dental, vision, 401K plans, and time off programs. You may also be eligible to participate in an annual bonus program which depends on various factors, including, individual and organizational performance.