Procurement Specialist

Job Description

Job Description

We are looking for a detail-oriented Procurement Specialist to support purchasing and contract administration activities for a Long-term contract position in Philadelphia, Pennsylvania. This Procurement Specialist role will help keep procurement operations organized and efficient by coordinating documentation, assisting with vendor communications, and maintaining accurate records. The ideal Procurement Specialist candidate brings strong administrative skills, a service-focused mindset, and the ability to manage multiple priorities while working collaboratively with internal teams and external partners. Put your talents to the test, click the apply button today and become an integral part of the team! If you have any questions, please contact Robert Half at View phone number on ziprecruiter.com and mention job reference #03720-0013479435.

As a Procurement Specialist your responsibilities will include but aren't limited too:

• Coordinate the preparation, revision, and upkeep of procurement forms, templates, and supporting documents to maintain consistency and accuracy.

• Provide assistance to vendors and consultants using the organization’s electronic procurement platform and respond to routine process-related questions.

• Maintain purchasing records, requisition tracking tools, blanket order logs, and vehicle-related documentation with a high level of accuracy.

• Gather vendor pricing and support internal purchasing requests by helping compile the information needed for timely procurement decisions.

• Research product details, availability, and related purchasing information to support procurement staff in sourcing activities.

• Track renewal dates, insurance documentation, vendor records, and other time-sensitive compliance items to help prevent lapses.

• Route contracts and associated paperwork for review and signature, including coordination of electronic signature workflows through Docusign.

• Communicate with staff, suppliers, consultants, and outside stakeholders to follow up on procurement matters and keep requests moving forward.

• Arrange rental vehicle and car share requests, including reservation coordination and approval status tracking.

• Support electronic file organization, shared document management, meeting logistics, and broader administrative needs within the Finance Division.

The ideal Procurement Specialist will have:

• Bachelor’s degree from an accredited college or university is preferred; equivalent combinations of education, training, and experience will be considered.

• At least two years of experience in procurement, purchasing, contract administration, or a closely related administrative function is preferred.

• Working knowledge of procurement processes, purchasing support, or contract-related administrative procedures.

• Strong organizational skills with the ability to manage several assignments, maintain deadlines, and prioritize effectively.

• High attention to detail with proven accuracy in document control, record maintenance, and data tracking.

• Clear written and verbal communication skills, along with strong interpersonal and customer service abilities.

• Proficiency in Microsoft Word, Excel, Google Workspace, Adobe Acrobat, and Docusign; experience with procurement software is preferred.

• Ability to work independently, apply sound judgment, solve routine problems, and contribute effectively in teams and small-group settings.

Put your talents to the test, click the apply button today and become an integral part of the team! If you have any questions, please contact Robert Half at View phone number on ziprecruiter.com and mention job reference #03720-0013479435.