Office Manager

Office ManagerThe Office Manager keeps our Houston corporate office running smoothly. This role owns the day-to-day operations of the workplace — front-of-house, facilities coordination, vendor and supply management, and administrative support to corporate departments. It is a highly visible position and often the first point of contact for employees, candidates, customers, and vendors.Key ResponsibilitiesOffice OperationsManage daily office operations, including reception, mail and shipping, conference room scheduling, and common-area upkeepOrder and maintain office supplies, kitchen/breakroom stock, and equipment within an established budgetServe as primary liaison with building management, janitorial services, security, and maintenance vendorsCoordinate office equipment service (copiers, printers, phones) and partner with IT on workspace setup for new hiresAdministrative SupportProvide administrative support to corporate leadership, including calendar management, travel arrangements, and expense reportsProcess invoices, check requests, and purchase orders; code and submit to Accounting for approvalMaintain organized physical and electronic filing systems, including confidential recordsPrepare correspondence, presentations, spreadsheets, and reports as requestedEmployee Experience & EventsCoordinate corporate events, meetings, and employee engagement activities, including catering and logisticsSupport onboarding logistics for new corporate hires — workspace, badge, supplies, welcome materials — in partnership with HRAssist with company-wide communications and posting of required noticesSafety & ComplianceMaintain office safety supplies, emergency procedures, and evacuation plansSupport recordkeeping and posting requirements in coordination with HRHandle sensitive and confidential information with discretionQualificationsRequired3+ years of experience as an Office Manager, Executive Assistant, or in a similar administrative operations roleHigh school diploma or equivalentAdvanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)Demonstrated ability to manage multiple priorities in a fast-paced environment with minimal supervisionStrong written and verbal communication skills and a service-oriented approachProven discretion handling confidential informationPreferredBachelor's degree in Business Administration or related fieldExperience in manufacturing, food and beverage, or CPGExperience with ERP or accounting systems for invoice/PO processingBilingual (English/Spanish)Physical Requirements & Work EnvironmentOn-site position at the Houston corporate office; standard business hours with occasional flexibility for events or deadlinesAbility to sit or stand for extended periods and to lift up to 25 pounds occasionallyRegular use of computer, phone, and standard office equipmentEqual Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.