Assistant Project Manager

Assistant Project Manager

Chartered in 1834, the Long Island Rail Road (LIRR) is the largest, busiest, and oldest continuously operating commuter railroad in the United States. In 2024, this 24/7/365 operation served 75.5 million riders on a system that stretches nearly 120 miles – from Penn Station and Grand Central Madison in Manhattan to Montauk on the eastern tip of Long Island.

JOB SUMMARY: Responsible for assisting Senior Project Managers and Project Managers within RPS with managing the development, coordination, field oversight and inspection of Force Account and Capital Program Projects. Monitor the daily activities to ensure that the construction of the project is meeting the established schedules and budget. This position assists in the process, review and execution of designs, work plans, and shop drawings. Manage design and construction activities performed by consultants, 3rd Party Contractors and LIRR Force Account. Duties include preparing reports, presentations, research and studies; managing the preparation of schedules, estimates and project controls; reviewing and recommending approval of invoices, contract changes and consultant proposals; coordination of design and construction issues; ensuring a safe working environment pursuant to current procedures and guidelines and may require field supervision.

DUTIES AND RESPONSIBILITIES:

• Manage the control of project scope, schedule, and budget. Interface with User Groups, Operating Departments, and Public Affairs. Perform field visits. Assist in managing project closeouts and CAMP (Commissioning, Acceptance and Maintenance Plan) processes. Conduct monthly project meetings.
• Prepare reports, presentations, research and studies. Prepare meeting minutes.
• Coordinate in-house and third-party correspondence. Review and approve transmittals. Project filing and documentation control.
• Assist in the preparation of schedules, estimates and project controls.
• Assist in developing procurement packages. Facilitate the distribution and review of submittals and deliverables. Review, validate, and disposition transmittals and invoices from both Force Account and third Party. Assist in contract management.
• Assist in the management of departmental goals, initiatives, and strategies.
• Perform other assignments as requested by Senior Management. Participate in special assignments as required.
• Ensure a safe working environment and adherence to guidelines of company safety policies and procedures. Lead by example. Manage and review project documentation for completeness and accuracy.
• Performs other duties as assigned
• Complies with all policies and standards
• May be required to work hours outside regular work hours, as applicable
• Observes the work performed by contractors, as applicable
• Reviews invoices and approves them if the work has contractual standards, as applicable
• Addresses performance issues with the contractor when possible, as applicable
• Escalates issues to other parties when needed, as applicable

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor's Degree in Arts/Sciences (BA/BS) Engineering/Construction Management/Business/Finance, or related field. 4 years of demonstrated, directly related, recent equivalent experience may be considered in lieu of degree requirement.
• Minimum 3 years Project Management, Administration or Construction Management
• Prior construction/engineering/manufacturing/project management experience
• Must have related project/construction management experience preferably in an operation, transportation, engineering or manufacturing environment/industry.
• Knowledge of the construction industry (building, bridges, railroad facilities, civil, electrical, mechanical trades, signal, communications and power).
• Strong working knowledge of project scheduling and estimating for construction trades (all disciplines).
• Proficient computer application skills (Windows Environment-Microsoft Office).
• Business administration skills (i.e., report writing and spreadsheets)
• Strong communication, interpersonal and presentation skills
• Proven leadership abilities, problem solving, and decision-making skills
• Driver's License Required

PREFERRED QUALIFICATIONS:

• Some prior Supervisory Experience.
• EIT (Engineer in Training), PE, CMAA Certification
• Familiarization with Contract Documents, Specifications, and Plans
• Knowledge of operational needs, FRA [Federal Railroad Administration] policies and safety issues governing the LIRR

OTHER INFORMATION:

• Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the "Commission").
• Actual salary offers may vary based on individual work experience. The annual salary range is subject to change and may be modified at the company's discretion.
• Employees driving company vehicles must complete defensive driver training once every three years for current MTA drivers; or within 180 days of hire or transfer for an employee entering an authorized driving position.
• Current employees should be in their current position 12 months prior to starting a new role and must possess a satisfactory work history, including attendance and discipline record.
• Candidates selected for this position may be placed in a competitive or non-competitive class position based on their qualifications. Qualified candidates who are placed in a competitive class position are eligible for the 55-a Program. Please indicate in your cover letter and in the upper right corner of your resume that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please visit the following link
• LIRR: In addition to meeting the minimum requirements of the position, the selection process may include but is not limited to, a pre-screening assessment (i.e., physical, written, and/ or practical evaluation) and interview. Candidates forfeit further consideration in the process if they fail to participate in any step of the process when scheduled. Make-up dates/times will not be given. In addition, LIRR employee applicants must be in their current position for the 12 months immediately preceding the close date of this posting and must possess a satisfactory work history, including attendance and discipline record. A record of more than ten sick days without medical documentation in two of the last three years is considered unsatisfactory attendance. Not all qualified applicants are guaranteed an interview due to the competitive selection process. A medical examination and safety-sensitive drug/alcohol test may also be required.

EQUAL EMPLOYMENT OPPORTUNITY/ADA DISCLAIMER: MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply. If you require reasonable accommodation for a medical condition or disability to participate in the job application or interview process, please notify your MTA representative once you have been contacted regarding the role.