Customer Support Specialist

Customer Support Specialist

Location: Tulsa, Oklahoma

About Vehlo:

We started Vehlo in 2019 with a simple goal: to be the industry's favorite provider of repair shop technology.

Across every part of the auto repair industry, Vehlo is igniting vehicle service success with software and financial solutions that unlock your potential. Our founder-led products power the entire service lane experience and keep customers coming back with streamlined tools that help you handle communication, workflow automation, touchless payments, valet pickup, and much more. We're out to simplify the customer journey from start to finish and give power back to the people under the hood, making their jobs easier and your shop more profitable just ask our over 30,000 customers, who generate more than 60M annual repair orders, and process over $12B in payments volume annually. At Vehlo, our only purpose is your success, and together, we're reaching your goals faster than ever.

About the Role:

Our Customer Support team serves as the frontline support group for our growing payments portfolio and plays a key role in delivering an excellent customer experience. This position provides direct support to business owners through phone calls, email, chat, text messaging, through our ticketing platform while assisting with account maintenance, reconciliation questions, funding research, product support, and general account inquiries.

This role also partners closely with internal teams such as Technical Support, Risk, Product, and Sales to ensure merchants receive timely and accurate resolutions. Customer Support Specialists help identify issues that may require escalation while continuing to advocate for the customer throughout the process.

This is a fast-paced, customer-facing role ideal for someone who enjoys helping people, solving problems, multitasking, and learning more about the fintech and payments industry while gaining office experience.

What You'll Do:

• Provide frontline customer support through phone, email, chat, text messaging, through our ticketing system
• Handle account maintenance requests, reconciliation questions, funding research, and general support inquiries
• Assist merchants with payment-related questions, product adds, equipment requests, and account updates
• Support customers with fraud, risk-related, and high-ticket inquiries while partnering with internal departments as needed
• Identify and escalate technical issues to the Technical Support team when appropriate
• Manage a fast-paced workload that includes inbound/outbound calls and active support cases simultaneously
• Utilize critical thinking and problem-solving skills to resolve customer issues
• Navigate multiple systems and tools to research accounts and provide accurate information efficiently
• Deliver excellent customer experiences measured through quality assurance and customer satisfaction metrics
• Contribute feedback, process improvements, and Knowledge Base content to support team growth and operational efficiency
• Partner with sponsoring banks, software vendors, and internal teams to support merchants effectively
• Other duties as assigned

This role provides the opportunity to learn about the payments and fintech industry while working on a highly supportive team that values collaboration, growth, and customer experience.

Travel Requirement: Less than 5%

Qualifications:

• 1-2 years of previous call center experience
• Excellent verbal and interpersonal communication skills
• Enjoys working with clients and sales reps over the phone
• Able to assess challenging situations and find opportunities for improvement
• Able to accurately follow customer workflows in a fast-paced environment
• Availability for occasional overtime hours
• Hardworking but with a sense of humor and ability to have fun!
• Bilingual preferred

Eligible employees may receive:

• Medical, dental, vision, and life insurance
• 401(k) with company match
• Paid time off and holidays

Compensation is based on experience, knowledge, and skills and represents a good faith estimate in accordance with applicable laws.

Work Environment & Physical Requirements:

• Ability to remain in a stationary position (sitting or standing) for extended periods
• Ability to operate a computer and standard office equipment (e.g., keyboard, mouse, headset)
• Ability to view and interpret information on a computer screen for extended periods
• Ability to communicate effectively via phone, video, and written communication
• Ability to participate in virtual meetings with or without reasonable accommodation

Additional Information:

• Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
• Employment may be contingent upon a background check in accordance with applicable laws.
• Hybrid Roles: Ability to commute to the designated office location 4 days per week
• Ability to transport necessary work equipment between home and office, if applicable

Note: This job description is intended to outline the general responsibilities and requirements of the role. It is not an exhaustive list of all duties, tasks, or responsibilities that may be required. Responsibilities and priorities may evolve over time, and the company reserves the right to make changes at any time with or without notice.

Vehlo is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Vehlo makes hiring decisions based solely on qualifications, merit, and business needs at the time.