Legal Billing Specialist

Legal Billing Specialist (Hybrid) Midtown Manhattan, NY (Must have Aderant or Elite3E Experience)

Contract to Hire | $30hr $40hr (DOE)

We are partnering with a prestigious firm in Midtown Manhattan to hire a Legal Billing Specialist . This is a high-visibility, client-facing role responsible for managing the full lifecycle of client billing and engagement operations. Youll work closely with partners and a small, collaborative team to ensure a seamless billing process and exceptional client experience.

Key Responsibilities:

• Manage the full billing cycle, including onboarding, engagement setup, invoicing, collections, and reporting
• Prepare and review monthly draft bills, resolve discrepancies, and finalize invoices in collaboration with partners
• Ensure compliance with client-specific billing guidelines and firm policies, including e-billing requirements
• Serve as a key point of contact for clients and accounts payable teams, maintaining professionalism and responsiveness
• Support collections efforts by monitoring outstanding balances and resolving delinquent accounts
• Review and maintain accurate client and matter data within internal systems
• Administer engagement letters, ensuring timely issuance, accuracy, and proper execution
• Respond to billing and time entry inquiries, partnering with attorneys and internal stakeholders
• Assist with WIP and A/R adjustments, write-offs, refunds, and reporting requirements
• Maintain organized records in accordance with firm policies and regulatory standards

What Were Looking For:

• 36+ years of legal billing experience, preferably within a law firm or professional services environment
• Strong understanding of billing cycles, WIP, A/R, and collections processes
• Experience with e-billing platforms and client billing guidelines
• High attention to detail with strong organizational and problem-solving skills
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Excellent communication skills with a confident, professional presence

Why This Opportunity:

• High-impact role with direct exposure to partners and clients
• Hybrid flexibility in a prime Midtown Manhattan location
• Collaborative, team-oriented environment
• Competitive compensation and long-term growth potential