Event Coordinator - Festival

Description

Salary Description: $22.79 hourly

Classification: Non-Exempt

Organizational Description

Naples Botanical Garden is a 170-acre world-class paradise, featuring the flora and cultures of the tropics and sub-tropics including Brazil, the Caribbean, Southeast Asia, and Florida. The Garden’s mission is to connect people and plants through display, education, conservation, and applied science. The Garden has beautifully restored native habitats, cultivated gardens, walking trails, and public programming that offer education and enjoyment for people of all ages. Naples Botanical Garden is a 501(c)3 organization.

Position Summary: The Visitor Operations team presents ongoing and seasonal festivals, exhibits, and public events to drive year-round attendance to Naples Botanical Garden. This includes a variety of free and fee-based activities that support the Garden’s mission, engage the community, and encourage visitation. The Festival Coordinator plays an important role in the Garden’s robust offering of seasonal events. Primary duties will focus on supporting the production of public festivals, including Music in the Garden, Naples Flower Show & Garden Market, Naples Orchid Society Show & Sale, Annual Ikebana Exhibition, Blooms & Brews, Plein Art Fest, Johnsonville Night Lights in the Garden, and more. The coordinator works collaboratively across the organization as well as with local partners in the community to assist in the creation of new festivals and continually improve existing public festivals at the Garden.

Primary Duties and Responsibilities:

• Assist with the planning and execution of 36-month schedule of festivals and public events, including coordination of event timelines.
• Manage internal calendar of festivals and public events.
• Schedule and manage vendors and performers; prepare and manage contract execution.
• Meet regularly with staff internally to coordinate event execution.
• Provide appropriate information and materials to other departments in a timely manner; Work closely with the Operations team on logistics of public events including set-up, floor plans, and all logistical needs.
• Regularly provide on-site management of festivals and public events.
• Coordinate printing and signage needs for all festivals and public events.
• Code invoices, process check requests and perform related administrative duties.
• Ensure all necessary insurance policies, purchases, and contracts are completed in a timely and professional manner, and that all required documentation is provided to the appropriate staff leadership.
• Research potential festivals and other public events and assess for relation to mission, feasibility, and potential for earned revenue.
• Develop relationships with counterparts at other botanical gardens and museums.
• Support relationships with external festival and public event partners.
• Support the Event Coordinator with internal and private events, as needed.

Requirements /Qualifications:

• Bachelor's Degree preferred with 3+ years of successful event, project, or nonprofit experience in managing events, programs, and/or projects.
• Demonstrated ability to communicate effectively and work collaboratively with peers, colleagues, and volunteers.
• Commitment to excellence.
• Proven history of success working in a fast-paced environment in which coordination with internal and external audiences is required.
• Proficiency in Microsoft Office Suite and Visio. Ability to learn and use additional software programs, such as Monday.com and Tripleseat.
• Attention to detail with high standards for accuracy.
• Highly organized with the ability to handle multiple assignments in a collaborative, deadline-driven environment.
• Must be resourceful, innovative, and flexible.
• Excellent verbal and written communication skills.
• Ability to follow instructions, respond to management direction, take responsibility for own actions, keep commitments, and complete tasks on time.
• Pre-employment background check required.

Benefits:

• Medical
• Vision
• Dental
• Life Insurance
• Retirement Plan with matching
• Short-Long Term Disability
• PTO
• Paid Holidays
• Garden Perks

Naples Botanical Garden is an Equal Opportunity Employer. The Garden has a long-standing policy of employment and advancement based solely upon qualifications to perform the essential elements of a position without regard to age, creed, gender, national origin or ancestry, race, color, religion, veteran status, pregnancy, marital status, HIV status, genetic information, sex, sexual orientation, handicap or mental or physical disability.