Executive Assistant to the Chief Operating Officer & Project Manager

Job Description

Job Description

Description:

We’re looking for a highly organized, proactive professional who knows how to keep people, priorities, and projects moving in the right direction. As a trusted partner to our Chief Operating Officer, this role will manage the COO’s schedule, communications, meetings, follow-ups, and day-to-day priorities—helping create the space needed to focus on the bigger picture.

Beyond executive support, this person will help bring important projects to life across our Operations team. From coordinating cross-functional initiatives and improving processes to keeping teams aligned and deadlines on track, this role is perfect for someone who loves turning moving pieces into meaningful progress.

The ideal candidate is an exceptional organizer and communicator who anticipates needs, exercises sound judgment, and brings a healthy bias for action. If you’re energized by a fast-paced environment, enjoy solving problems, and aren’t afraid to crack a few tough challenges along the way, you may be just the person we’re looking for.

You’ll Fit Right in at Happy Egg If You are:

• Self-Starter – You don’t wait to be told what to do. You proactively identify where support is needed and take initiative to improve team efficiency and outcomes.
• Humble – No responsibility is “below your pay grade.” You understand that every task contributes to the broader success of the company.
• Smart – Not just intellectually, but interpersonally. You are skilled at evaluating team workloads, identifying inefficiencies, and helping others improve processes—because you’ve done it successfully in your own work.
• You thrive in a fast-paced company environment.
• Ownership Mindset – You take responsibility for outcomes, not just tasks, and are motivated by contributing meaningfully to the company’s growth and success.
• Collaborative – You thrive working cross-functionally and value strong communication, transparency, and teamwork.  

Key Job Duties for This Role Include:

• Lead and manage special projects and strategic initiatives owning cross-functional execution from planning through execution.
• Own and manage key operational projects, including coordination with external partners, vendors, and internal stakeholders. Support facility and project planning efforts, including vendor coordination, timelines, and execution tracking.
• Act as a central point of communication and alignment across operations, ensuring priorities, timelines, and deliverables are clearly defined and met.
• Identify operational inefficiencies and design, implement, and improve processes to increase productivity and scalability.
• Support the development of executive reporting, ensuring clarity, accuracy, and timeliness of information.
• Assist with contract coordination and cross-functional initiatives involving legal, finance, and operations teams.
• Manage complex calendar scheduling and prioritization for leadership, aligning time with business priorities.
• Coordinate travel logistics and operational support for leadership.
• Provide comprehensive executive support to the COO, including management of professional and personal priorities to ensure seamless day-to-day operations. 
• Handle administrative and operational tasks that support overall team efficiency and execution.
• Provide customer service support as needed. 
• Use discretion, confidentiality, and good judgment to handle high level matters.

Required:

• Willingness to support the COO with tasks of every size, from preparing materials for Board meetings to coordinating personal appointments, with professionalism, discretion, and a no-task-too-small mindset.
• 2–3+ years of experience in project management, operations, or a related field 
• Strong organizational and time management skills with the ability to manage multiple priorities 
• Excellent communication and interpersonal skills 
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) 
• Demonstrated ability to work independently and take initiative
• Operates in a fast-paced, dynamic environment
• Requires ability to manage competing priorities and deadlines
• Occasional travel or local errands between Rogers, Fayetteville and Bentonville may be required. 
• Positive attitude and team-oriented mindset, Happy Eggs require Happy Team Members

Preferred:

• Experience with project management tools such as Asana or similar platforms 
• Experience working in a cross-functional or fast-paced environment 
• Familiarity with operational processes, vendor coordination, or contract management.  

What Happy Egg Offers To You: 

Happy Egg offers a competitive benefits package designed to support your health, well-being, and work-life balance. Benefits include:

• Generous Paid Time Off (PTO): 3 weeks during your first two years, 4 weeks during years 3 through 5, and 5 weeks after 5 years of service 
• 9 paid holidays 
• 401(k) with company matching 
• Health, dental, and vision insurance 
• Long term disability insurance 100% covered
• Annual bonus opportunity: This role is eligible to participate in the company’s annual bonus program.
• SALARY RANGE: $60,000-$80,000

Who We Are

When it comes to what makes a remarkable egg, we know a thing (or a dozen). With over 70 years of experience in Free Range farming, we’ve learned the ins and outs of what it takes to produce a richer yolk and more flavorful egg; from our beautiful farms and the specialty breeds of birds that roam on them to their high-quality feed, all the way to the stores we partner with to get them to your kitchen, there’s an extra dose of Happy in every step. The proof is inside the shell. 

Our headquarters reside in the beautiful Northwest Arkansas Region where poultry farming is plentiful and recreational activities for humans is endless. 

Happy Egg is committed to providing equal employment and advancement opportunities to all individuals. Employment decisions at Happy Egg are based on merit, qualifications, abilities, and business needs.

Happy Egg does not discriminate in employment opportunities or practices based on race, color, religion, sex, national origin, age, disability, sexual orientation, or any other characteristic protected by applicable law. This policy applies to all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.

Happy Egg participates in E-Verify to confirm employment eligibility for newly hired employees.