Accountant

Victim Witness Services for Northern Arizona (VWS) is seeking a detail-oriented, organized, and experienced Accountant to support the financial operations of our nonprofit organization. This position is responsible for maintaining accurate financial records, managing accounting processes, supporting grant compliance, and preparing financial reports that promote fiscal accountability and organizational sustainability.

The ideal candidate is analytical, dependable, and comfortable managing multiple financial responsibilities in a fast-paced nonprofit environment. This individual will work closely with agency leadership to ensure accurate financial information, efficient accounting practices, and compliance with applicable financial regulations and funding requirements.

Essential Duties and Responsibilities

Accounting and Financial Management

• Maintain accurate and complete financial records using QuickBooks Online.
• Prepare and record journal entries, accruals, adjustments, and other accounting transactions.
• Perform monthly bank, credit card, and general ledger reconciliations.
• Manage accounts payable and accounts receivable processes, including vendor payments, invoices, and expense documentation.
• Assist with monthly and annual financial closing procedures.
• Maintain the general ledger and ensure transactions are accurately classified by program, grant, and funding source.
• Monitor cash flow, account balances, and financial activity.
• Identify discrepancies and implement appropriate corrections.

Grant Accounting and Compliance

• Track expenditures and revenues associated with federal, state, tribal, and private grants.
• Ensure expenses are properly allocated, documented, and recorded according to grant requirements.
• Prepare financial reports, reimbursement requests, and supporting documentation for grant funders.
• Assist with grant budget development, monitoring, and reconciliation.
• Support compliance with applicable grant regulations, including federal Uniform Guidance requirements.
• Work with program leadership to monitor grant spending and identify potential budget variances.

Financial Reporting and Budgeting

• Prepare monthly financial statements and internal financial reports for leadership.
• Assist with the development and monitoring of annual organizational and program budgets.
• Analyze budget-to-actual results and communicate significant variances.
• Support financial forecasting and organizational financial planning.
• Provide accurate financial information to assist leadership in making informed decisions.

Payroll and Financial Administration

• Review payroll-related accounting entries and reconcile payroll expenses and liabilities.
• Coordinate with human resources and payroll personnel to ensure accurate financial records.
• Maintain documentation for employee reimbursements, vendor payments, and other financial transactions.
• Support improvements to accounting systems, internal controls, and financial procedures.
• Assist with maintaining financial policies and procedures.

Audit and Regulatory Compliance

• Prepare financial schedules, reconciliations, and supporting documentation for annual audits and federal Single Audits.
• Assist auditors by providing requested records and responding to accounting-related inquiries.
• Maintain organized financial records in accordance with applicable retention requirements.
• Support compliance with generally accepted accounting principles (GAAP), nonprofit accounting standards, and organizational policies.
• Assist with preparation of financial information for required tax filings and regulatory reports.

Minimum Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and relevant accounting experience.
• Minimum of three years of professional accounting experience.
• Proficiency with accounting software, preferably QuickBooks Online.
• Strong Microsoft Excel skills, including financial analysis and reconciliation.
• Knowledge of general ledger accounting, financial reporting, and standard accounting procedures.
• Excellent attention to detail, organizational skills, and ability to manage competing deadlines.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience working in nonprofit accounting or grant-funded organizations.
• Familiarity with federal grant accounting and 2 CFR Part 200 (Uniform Guidance).
• Experience preparing documentation for financial audits or Single Audits.
• Experience with Bill.com, BambooHR, or similar financial and payroll systems.
• Knowledge of nonprofit financial reporting and fund accounting.
• CPA certification or progress toward certification.

Knowledge, Skills, and Abilities

• Ability to work independently while collaborating effectively with agency leadership and staff.
• Strong analytical and problem-solving skills.
• Ability to identify opportunities for improved financial processes and internal controls.
• Ability to interpret financial data and communicate findings clearly to non-financial staff.
• Commitment to accuracy, accountability, and ethical financial practices.
• Ability to manage sensitive information with professionalism and discretion.
• Commitment to the mission and values of Victim Witness Services for Northern Arizona.

About Victim Witness Services for Northern Arizona

Victim Witness Services for Northern Arizona is a nonprofit organization dedicated to providing compassionate support, advocacy, and resources to individuals impacted by crime and crisis. Our programs serve communities throughout Northern Arizona, helping individuals navigate difficult circumstances while promoting safety, healing, and access to services.

The Accountant plays an important role in supporting this mission by ensuring the responsible management of organizational resources and the financial integrity of our programs.

Equal Employment Opportunity

Victim Witness Services for Northern Arizona is an equal opportunity employer committed to maintaining an inclusive and respectful workplace. Employment decisions are made without regard to legally protected characteristics.