Head High School Secretary-Start 1/4/2027

Head High School SecretaryLake Roosevelt Jr./Sr. High School7:00 am - 4:30 pm, Monday - Thursday170 days (150 school days plus 10 before/after-may include Fridays)QualificationsHigh school diploma or equivalent required; additional education or clerical experience preferred.Experience performing a variety of clerical and secretarial duties with frequent public interaction.Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.Ability to operate standard office equipment and use district systems, including Skyward, Citrix, CEDARS, EDS, and InTouch.Knowledge of office procedures, recordkeeping, basic accounting, and mathematical skills.Ability to read, interpret, and follow district policies, employee contracts, administrative directives, and salary schedules.Essential Duties and ResponsibilitiesOffice Management and CommunicationCoordinate daily school office operations and provide administrative support to the principal and other administrators.Greet and assist students, parents, staff, substitutes, and visitors; answer phones and respond to inquiries.Schedule meetings and appointments and coordinate communication between administrators, staff, and school offices.Organize office workflow, establish priorities, and provide direction and training to office personnel as assigned.Prepare correspondence, maintain records and filing systems, update the daily bulletin, and order office supplies.Use discretion and knowledge of district policies to resolve routine concerns and refer complex matters to administration.Student Records and ReportingProcess student enrollment, withdrawals, transfers, choice forms, and online registration.Maintain accurate student records and process requests for student information.Prepare and submit monthly P-223 enrollment reports to the district office.Coordinate report card processing and distribution.Assist with student information and reporting requirements in Skyward, CEDARS, and other applicable systems.Personnel and PayrollPrepare and process staff absence records, timesheets, and payroll documentation.Initiate personnel authorizations, including extra assignments and additional duties.Assist with substitute coordination and provide substitutes with necessary materials and information.Coordinate authorized employee access and security updates in Skyward.Financial ResponsibilitiesMaintain, distribute, collect, and reconcile school cash boxes and assigned funds.Process payments and sales through InTouch and prepare bank deposits.Maintain accurate financial records, reconcile assigned accounts, and submit required reports in accordance with district procedures.School Activities and EventsCoordinate Lifetouch school picture days and student ASB cards.Assist with Jostens graduation meetings and related senior activities.Provide clerical and logistical support for school events and activities.Perform other related duties as assigned.Required Skills and AbilitiesCommunicate effectively and professionally with students, staff, parents, and the public.Demonstrate patience, tact, diplomacy, and sound judgment.Maintain confidentiality of student, personnel, and financial information.Work independently, manage multiple priorities, and meet deadlines despite frequent interruptions.Adapt to changing circumstances and remain flexible with work assignments.Organize and coordinate office workflow and provide clear directions to others.Analyze situations, solve problems, and determine when administrative assistance is needed.Maintain accuracy and attention to detail in records, reports, and financial transactions.Demonstrate initiative, a positive attitude, professionalism, and ethical conduct.Establish and maintain effective working relationships while following district procedures and administrative direction.Terms of EmploymentIn accordance with the applicable classified collective bargaining agreement, district salary schedule, and district policies.