Project Coordinator

Project Coordinator

We are seeking a Project Coordinator to support project managers across the full lifecycle of civil engineering projects. This individual will prepare fee proposals, draft contracts and subcontracts, and ensure projects adhere to contract terms, compliance standards, and regulatory requirements typical of municipal and agency-driven projects. The Project Coordinator will develop Work Breakdown Structures (WBS), project authorizations, and budgets while aligning with client invoicing requirements and public sector billing guidelines. This role also supports subconsultant invoice processing and monitors project financials, including budgets, revenue, variance, and work-in-progress, with attention to the reporting and documentation standards common in public sector work. Working closely with Project Managers, this person will assist with pre-bill reviews, resolve revenue variances, and support revenue recovery efforts within public funding constraints. Acting as a liaison between internal teams, clients, subconsultants, and public agencies, the Project Coordinator ensures clear, compliant communication across stakeholders. The role also participates in monthly project reviews and partners with Business Operations to analyze performance and identify opportunities to improve financial outcomes.

MUST HAVES: Invoicing Contract and subcontract review Template proposal Change orders Create pivot tables and Vlookups in Excel Proficient within Deltek, BST, or Oracle NICE TO HAVES: Deltek Vantagepoint Part of an ERP implementation, preferably Vantagepoint

change order, contract, invoicing

change order, contract, invoicing

1+ years of experience drafting contracts and subcontracts 1+ years of experience preparing proposal templates 1+ years of change orders experience 1+ years of experience working closely with project managers Experience working for an engineering or architectural firm with revenue over $150 million Create pivot tables and Vlookups in Excel Proficient within Deltek, BST, or Oracle

Entry Level

This is a Contract to Hire position based out of Camp Hill, PA.

The pay range for this position is $32.00 - $37.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Oct 23, 2026.