Immigration Legal Administrative Assistant

Job Description

Job Description

LHH Recruitment Solutions is working with a respected organization seeking an entry level Immigration Legal Administrative Assistant. This role is ideal for someone interested in the legal field who enjoys detailed technical work and thrives in a structured environment. The position focuses on front end data entry document processing and technology driven workflow tasks rather than direct support to attorneys. It is an excellent opportunity for a tech savvy professional looking to begin a career in legal operations.

Key Responsibilities

• Enter and maintain accurate data within immigration case management systems
• Prepare and organize digital documents based on established templates and instructions
• Upload scan and index files to ensure complete and accurate electronic records
• Review information for completeness consistency and compliance with internal guidelines
• Track case progress and update databases as new information is received
• Generate reports spreadsheets or checklists to support case workflows
• Communicate with team members to clarify missing information or resolve discrepancies
• Monitor shared inboxes and route incoming materials to the correct internal contacts
• Follow detailed processes and quality control standards for all data tasks
• Assist with general administrative duties that support the immigration operations team

Qualifications

• Interest in the legal field with no prior legal experience required
• Strong technical aptitude and comfort working with databases spreadsheets and digital systems
• Excellent attention to detail and accuracy in data entry
• Ability to follow structured processes and handle repetitive tasks with consistency
• Strong organizational skills and the ability to manage multiple tasks
• Clear written and verbal communication abilities
• Reliability discretion and a commitment to maintaining confidentiality
• Prior administrative or office experience is helpful but not required

Ideal Candidate Qualities

• Tech savvy with a curiosity for learning new systems
• Process oriented and highly attentive to detail
• Comfortable working independently and within a team environment
• Professional patient and thorough when handling documentation
• Motivated to grow within legal administrative or operations roles

This posting is a representative sample of the types of roles we typically place with our clients.

Pay Details: $18.00 to $20.00 per hour

Search managed by: R. Caleb Doyle

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.