Senior Project Accountant

Senior Project Accountant

Unified Door and Hardware Group (UDHG) is seeking a Senior Project Accountant to support accurate, timely billing across its portfolio of construction projects. This position serves as a senior resource within the Project Accounting team and assists the Project Accounting Supervisor and Manager with maintaining billing schedules, resolving account discrepancies, and improving departmental processes.

The Senior Project Accountant prepares AIA payment applications, progress billings, and change order billings for general contractors. This role works closely with Project Managers, customers, Collections, and other internal partners to ensure invoices comply with contract requirements and outstanding balances remain collectible. The position also provides training and day-to-day guidance to Project Accountants but does not necessarily have direct supervisory responsibility.

Key Responsibilities

• Review contracts, purchase orders, schedules of values, and supporting documentation to ensure billing complies with contractual requirements
• Prepare and submit accurate monthly AIA payment applications, progress billings, invoices, and change order billings to general contractors
• Perform monthly analysis of assigned projects to confirm billing milestones and departmental goals are met
• Monitor project billing schedules, retainage, approved change orders, and other project-specific billing requirements
• Reconcile customer statements and project accounts to UDHG records, researching and resolving discrepancies
• Complete job statement reconciliations and provide analysis of billed, unbilled, collected, and outstanding amounts
• Partner with the Collections team to reconcile payment applications, payment postings, short payments, deductions, and account variances
• Communicate with internal and external Project Managers regarding billing status, documentation requirements, change orders, and outstanding issues
• Follow up with appropriate stakeholders to obtain approvals, lien waivers, supporting documentation, or other information required for billing
• Identify billing or collection risks and escalate concerns to the Project Accounting Supervisor or Manager
• Train newly hired Project Accountants and provide ongoing guidance to established team members
• Review work and share best practices to promote accuracy and consistency across the Project Accounting team
• Assist with the development and implementation of policies, procedures, and process improvements
• Support month-end close activities and provide requested billing schedules, reconciliations, and reports
• Complete special projects and other responsibilities assigned by the Project Accounting Supervisor or Manager

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. Additional relevant experience may be considered in place of a degree.
• Two to four years of project accounting, construction billing, or billing analyst experience required.
• Experience preparing AIA payment applications and construction-related progress billings required.
• Working knowledge of schedules of values, retainage, change orders, lien waivers, and contractual billing requirements.
• Demonstrated ability to reconcile complex project accounts and investigate billing or payment discrepancies.
• Strong written and verbal communication skills, with the ability to work effectively with general contractors, customers, Project Managers, and internal business partners.
• Ability to manage multiple projects, deadlines, and billing cycles in a fast-paced environment.
• Strong attention to detail with a consistent focus on accuracy and timely completion.
• Ability to provide training, guidance, and day-to-day support to other team members.
• Advanced proficiency with Microsoft Excel and other Microsoft Office applications.
• Experience working with an ERP, project accounting, or construction management system preferred.

Core Competencies

• Project and contract billing
• Account reconciliation
• Financial accuracy
• Deadline management
• Problem-solving
• Cross-functional communication
• Team training and support
• Process improvement

Compensation and Benefits

The listed pay range reflects the expected base rate for this position. Within the range, individual pay may vary based on experience, qualifications, and work location within state.

This is a full-time position with competitive pay and benefits.

• Base: $38.00 - $42.00 per hour
• Equity: This role is not eligible for equity opportunities, awards or grants

At UDHG, we're committed to supporting our employees both personally and professionally. We offer a comprehensive and competitive benefits package designed to help you thrive inside and outside of work. Our excellent package includes:

• Medical, Dental and Vision plans with leading national providers
• Health Savings Account (HSA) / Flexible Spending Account (FSA)
• Company Provided Basic Life and Accident Death & Dismemberment (AD&D)
• Voluntary Life and Accidental Death & Dismemberment (AD&D)
• Critical illness, Hospital Indemnity, Accident Coverage
• Legal Insurance Plan
• Paid Time Off (PTO) & Paid Company Holidays
• 401(k) plan with generous company match

Statements

Unified Door and Hardware Group is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all individuals. We value diversity and inclusion and are dedicated to creating a workplace where all employees feel respected and empowered. All employment decisions are made without regard to race, color, religion, sex, pregnancy (including childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability status, genetic information, veteran status, or any other characteristic protected by federal, state, or local law.

In accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws, we provide reasonable accommodations to qualified individuals with disabilities to help them perform the essential functions of their job. If you need assistance or an accommodation during the application process or while employed, please contact Human Resources.