Assistant Association Manager

Benefits:

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

401(k)

Dental insurance

Flexible schedule

Position Overview

Atha Enterprises is seeking a detail-oriented Assistant Association Manager to join our Indianapolis office in a hybrid capacity. Working alongside our Community Managers, you will support daily portfolio operations, vendor relations, and homeowner communications.

Job Description

A PMI Assistant Association Manager position is responsible for assisting the Community Association Managers in the management of the day-to-day operations of the communities in the assigned portfolio. The Assistant Community Manager reports directly to their assigned Community Managers, the Director of Community Management, and all other executive staff and is responsible for providing support to managers in the assigned portfolio. This includes, but is not limited to, communicating with homeowners, performing compliance inspections, and generating reports.

Responsibilities

Responding to homeowner inquiries via telephone, email, other

Updating homeowner account notes

Sending and tracking violation letters and architectural request responses

Creating community newsletters

Creating and tracking maintenance work orders and insurance bids

Supporting Community Managers in all functions such as attending meetings (2-3/month), scanning and filling documents, updating community websites, and generating monthly financial reports.

Facilitating community inspections

Organizing bids, contracts and other community documents

Requires occasional local travel within the portfolio and flexibility for periodic evening commitments after 5:00 PM (e.g., board meetings).

Processing special mailings

Managing vendor relationships

Qualifications

Knowledge of HOA governing documents and financial reports

6 months of property management experienced preferred but not required.

Ability to maintain a high level of accuracy and organization dealing with homeowners

Excellent interpersonal skills

Analytical and problem solving skills

Effective verbal and listening communication skills

Computer skills including the ability to operate spreadsheets, word processing programs, e-mail at a high proficiency level

This role offers a structured pathway to becoming a Community Association Manager within approximately 12 months. The ideal candidate will spend their first year mastering our operational procedures and company culture while earning their Certified Manager of Community Associations (CMCA) designation.

Flexible work from home options available.

This franchise is independently owned and operated. Your application will go directly to the local office and all hiring decisions will be made by the franchisee. All inquiries about employment should be made directly to the franchisee/franchise location and not to the corporate office of Property Management Inc.