Property Administrator

Job Description

Job Description

We are looking for a detail-oriented Commercial Property Administrator to support day-to-day property operations in Fresno, California. This contract opportunity with potential for a permanent role is ideal for someone who can balance tenant service, administrative coordination, and property oversight across commercial and residential assets. The role requires strong organization, sound judgment, and the ability to keep leasing, compliance, and operational activities moving efficiently in a fast-paced real estate environment.

Responsibilities:

• Coordinate daily administrative and operational activities for assigned commercial and residential properties, ensuring accurate records and smooth workflow.

• Serve as a primary point of contact for tenants, vendors, and internal teams by responding to questions, resolving routine issues, and escalating concerns when needed.

• Assist with lease administration by preparing documents, tracking critical dates, and maintaining organized property files and related correspondence.

• Support rent collection, invoice processing, and basic financial reporting while helping maintain accuracy in property-level documentation.

• Monitor maintenance requests and vendor services to help ensure work is completed on time and in line with property standards.

• Help maintain compliance with applicable housing guidelines, including HUD-related requirements, through careful documentation and follow-up.

• Contribute to occupancy and leasing support efforts by coordinating property showings, move-in and move-out activities, and tenant communications.

• Update property management systems and records to keep operational, tenant, and service information current and accessible.

• Experience supporting property management operations within commercial, residential, or mixed-use portfolios.
• Working knowledge of standard property administration practices, including tenant communication, lease file maintenance, and vendor coordination.
• Familiarity with HUD programs or regulated housing requirements is strongly preferred.
• Ability to manage multiple priorities with strong attention to detail and consistent follow-through.
• Proficiency with property management software and general office applications for documentation, reporting, and communication.
• Strong written and verbal communication skills with a detail-oriented, service-focused approach.
• High school diploma or equivalent required; additional education or training in real estate, business, or a related field is a plus.