Real Estate Assistant

Job Description

Job Description

The Real Estate Assistant provides administrative, marketing, and operational support to owner of the company.  This role helps ensure smooth daily operations, excellent client service, and attention to details in all documents.

Key Responsibilities

Administrative Support

• Manage calendars and schedule appointments,
• Answer phone calls, emails, and inquiries from clients and vendors
• Prepare, organize, and maintain files for listings, transactions, and contracts
• Enter and update data in MLS, CRM systems, and internal databases

Transaction Coordination

• Assist with rental agreements, disclosures, and closing documents
• Track transaction timelines and ensure deadlines are met

Marketing & Listing Support

• Create and update property listings on MLS and real estate platforms
• Maintain listing inventory and marketing schedules

Client Relations

• Provide high-quality customer service to renters, vendors, and 
• Follow up with clients to ensure satisfaction
• Help onboard new clients and manage client communication

Qualifications

Required

• High school diploma or equivalent
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Proficiency with Microsoft Office / Google Workspace, 60 wpm
• Ability to multitask and work in a fast-paced environment
• MUST live within 15-20 minutes of Anaheim Hills

Preferred

• Previous experience in real estate or administrative support
• Familiarity with MLS systems and real estate contracts
• Real estate license (or willingness to obtain one)
• Experience with CRM tools and social media marketing

Skills & Attributes

• Detail-oriented and highly organized
• Professional and client-focused demeanor
• Self-motivated and proactive
• Ability to maintain confidentiality
• Strong follow-through and problem-solving skills

Work Environment & Schedule

• May require occasional evenings or weekends for events or deadlines