Office & Administrative Coordinator

Job Description

Job Description

About the Role:

McCreery's Home Furnishing Inc. is looking for a motivated and organized Administrative Coordinator to join our team in Rocklin, CA! This is a fantastic opportunity to be the backbone of a trusted home furnishings business, keeping operations running smoothly while working in a dynamic, customer-focused environment.

Responsibilities:

• Coordinate day-to-day administrative operations and office functions
• Process and maintain accurate records, invoices, and purchase orders
• Support sales and customer service teams with administrative tasks
• Handle incoming calls, emails, and customer inquiries in a professional manner
• Assist with inventory tracking, vendor correspondence, and order management
• Prepare reports, spreadsheets, and documents for management review
• QuickBooks & Sales Administration: Maintain accurate information in QuickBooks, including customer
  sales, furniture orders, commissions, and related records. Prepare reports and information needed by
  management and payroll.
• Payroll & Employee Records: Review timesheets, maintain organized employee records, assist with new-
  hire paperwork and monitor vacation and sick-time records against ADP.
• Accounting Support: Work with management and the bookkeeper to organize and provide invoices, bills,
  reports, and supporting documentation. Maintain accurate and well-organized financial and administrative
  files.
• Order Vendor Support: Assist with furniture orders, purchase orders, vendor paperwork, and follow-up.
  Communicate with vendors and assist with documentation for order issues, damages, freight, or insurance
  claims when needed.
• Office Administration: Maintain company files and records, scan and organize documents, answer and
  direct phone calls and provide general administrative support to the General Manager and ownership.
• Showroom Support: Serve as a reliable administrative presence in the showroom and be able to open the
  store on designated days when needed. Occasional weekend support.

Qualifications:

• QuickBooks experience is required. Candidates must have hands-on experience entering and maintaining
  business information in QuickBooks and be comfortable working with QuickBooks reports.
• Strong proficiency in Microsoft Excel and Word.
• Previous experience in office administration, accounting support, payroll support, or a similar administrative
  role.
• Experience with commissions, timesheets, employee records, and ADP or another payroll/HR system is a
  plus.
• Strong organizational skills and attention to detail, with the ability to manage multiple responsibilities and
  follow through on tasks.
• Professional communication skills and the ability to work effectively with management, employees, vendors,
  and outside accounting professionals.
• Dependable and trustworthy, with the ability to appropriately handle confidential employee and business
  information.
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a retail environment
• Friendly, professional demeanor with a customer-first attitude
• Experience in retail, home furnishings, or a related industry is a plus
• This is a part-time position (3 days a week to start)

About Us:

McCreery's Home Furnishing Inc. has been a trusted name in quality home furnishings, offering customers a curated selection of stylish and comfortable pieces for every home. Our customers love us for our personalized service and exceptional product selection, and our team members thrive in a supportive, close-knit work environment. Join a company that takes pride in its community roots and commitment to excellence.