School Coordinator

School Coordinator

The School Coordinator is an entrepreneurial and creative role that requires the applicant to have a passion for working with students, be willing to learn on the job and to support the culture of Real World Learning within his/her small school. The School Coordinator will be responsible for managing their schedule and time efficiently, communicate (written and verbally) in all aspects of their work with the staff, and work on selected Met projects, assignments and data entry around the Learning Through Internships (LTI) program. The role supports a fast-moving thinker who acts with enthusiasm, optimism and has a direct, assertive style. This person must be a team player who knows how to take initiative. The School Coordinator will communicate frequently on behalf of the principal and will coordinate work efforts with the school staff and the community at large. The School Coordinator must be extremely detail-oriented, a positive presence, a strong and effective communicator, highly organized, have the ability to multitask and be skilled in computer programs such as MS Office and Google docs (publishing, spreadsheets, etc). The School Coordinator position encompasses two working modes: clerical and managerial.

Major Responsibilities Include:

• Facility / Welcome Desk
• Welcome all guests with friendliness and professionalism
• Reinforce Visitor/Security Policy – make sure all students and visitors sign-in
• Maintain order and beauty in the upstairs and downstairs commons, as well as front desk; in charge of decorations and posters, as well as daily walk-through
• Input maintenance requests
• Maintain copier and copier supplies
• Maintain and organize supply closet(s)
• Create and coordinate all visitor schedules
• Order and distribute supplies for all small school staff
• Order/purchase awards, gifts, decorations, and other special supplies
• Keep school supplies organized and accessible on an ongoing basis
• Assists with guest speakers and supports audio visual equipment when needed
• Manage Data
• Manage PowerSchool data input for attendance, changes of address, breakfast/lunch etc.
• Coordinate RWL Data on/from call request process.
• Serve as an expert for staff in the program for the school
• Collect and file transcripts, narratives, student forms, progress reports, etc
• Manages and updates accurate LTI/BCI database (ImBlaze)
• Creates and manages exhibition schedule, parent translation, and Surveyworks completion
• Support staff in collecting, organizing, and tracking LTI/project data
• Track and organize incident reports
• Track, organize and distribute attendance; work with the social worker to send truancy letters
• Organize and distribute attendance/truancy letters
• Supports collection of all end of year data collection including but not limited to summer opportunities, DIBS, mentor surveys, and Chromebook data
• Promote Internships / Opportunities
• Create themed displays to communicate and promote opportunities
• Coordinate events to connect students with opportunities
• Coordinate all internship materials/tools for staff distribution, especially for setup and exit meetings
• Coordinate ongoing small group sessions with students to connect to internship and summer opportunities. Get advisors and students connected quickly to ongoing opportunities that are posted to the Met community
• Research and promote opportunities discovered from outside sources on an ongoing basis
• Organize and promote summer opportunities and create digital and print resources for advisories. (Update weekly in the spring)
• Help create an internship "buzz" in the school – promote internships through a theme, use assemblies & visuals as venues to recognize internship progress
• Communication
• Be the point person and share information between the small school and the transportation office, technology helpdesk, building facilities office and the school's safety team
• Attend weekly School Coordinator meetings, weekly small school check-ins, weekly small school staff meetings, and other meetings as needed
• Report out from these meetings as appropriate to other teams and individuals
• Organize and distribute incoming and outgoing mail
• Manage the Global Connect group call system and place calls using this system
• Make weekly mentor phone calls
• Assist the Principal
• Create and manage organizational systems that sustain the principal in their daily work and that helps them remain updated
• Manage the principal calendar in terms of parent meetings, staff birthdays, and other important dates
• Meet weekly to review priorities and take on duties that the principal needs help with. Anticipate ongoing principal needs
• Other duties as assigned by the principal, data manager, and/or lead of the school coordinator team
• Plan Events
• Plan small school events, such as parent night and orientation events
• Create certificates/awards
• Create and coordinate agendas for school events

Position Requirements: Minimum of two years of post-secondary education completed or currently in progress. Bilingual in Spanish required. Strong organizational skills. Competent in Microsoft Office and Google Docs (including spreadsheets). Growth mindset with new technologies. Respond promptly and professionally via email. Meet the key qualities and qualifications as addressed below.

Key Qualities and Qualifications: Passion for education and working with high school-aged youth. Friendly and approachable. Able to multitask and manage and prioritize projects and responsibilities. Flexible and adaptable to change. Assertive, demonstrates leadership qualities. Ability to work independently and as a team member. Ability to function under pressure, handle multiple assignments and follow through on deadlines. Ability to research relevant information and distribute to staff and students. Display diplomacy and professionalism at all levels. Honor rules of confidentiality. Remain productive, focused, and flexible in a constantly changing environment. Strong communication skills (written and verbal).

All requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. Equal Opportunity Employer: The Met encourages applications from candidates who reflect the increasing diversity present in our community and student body, and who will enhance and promote engagement with others. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, and any other protected status as required by applicable law. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. A background check is required for this position.