Academic Program Coordinator, TEMBA, Texas McCombs

Job Title Academic Program Coordinator, TEMBA, Texas McCombs Department Red McCombs School of Business Position Details Weekly scheduled hours: 40 FLSA status: Exempt from FLSA Earliest start date: Immediately Position duration: Expected to continue Location: UT Main Campus (Austin, Texas) Purpose The Academic Program Coordinator serves as an integral member of the Texas Evening MBA operations team and a strategic operational and student services partner for the Texas Evening MBA (TEMBA) program. This role is responsible for delivering high-level administrative support, managing complex program logistics, and functioning as a central point of contact for students, faculty, and staff across the MBA portfolio. Responsibilities Program Coordination: Assists in local and offsite class weekends and events, and serves as backup to Senior Academic Program Coordinators; includes close coordination and frequent communications with faculty, staff, caterers, custodial staff, hotels, travel providers, guest speakers and more. Student Affairs: Provides problem‑solving and resource referrals for students; creates, maintains and distributes weekly program updates for students, student resources web pages, and ad hoc email announcements; triages email inquiries, proactively and independently researches matters, communicates information across multiple team members; supports program team in execution of all class sessions and events, including New Student Onboarding, Orientation, Student Organization activities and Graduation; builds and maintains relationships with faculty, students, cross‑functional team members and internal/external vendors. Student Organization Advising: Advises MBA student organizations on community building initiatives, liaises on University policies, procedures, and resources, and manages budget allocation. Strategic Initiatives: Provides feedback on current processes and supports planning and implementation of process improvements. Stakeholder Coordination: Creates, processes and maintains documents for all travel (including processing staff and faculty RTAs and travel reimbursements), and coordinates travel; maintains student listservs; maintains student and faculty rosters; provides ad‑hoc support to program leadership; other functions as assigned. Required Qualifications Bachelor’s degree and 3 or more years of relevant experience coordinating programs. Ability to work flexible hours, including evenings and weekends; ability to travel within the state of Texas. Strong organizational skills and attention to detail. Outstanding written and verbal communication skills. Proficient with Microsoft Office and comfortable learning new systems (Canvas, Qualtrics, etc.). Customer‑focused with the ability to exercise discretion and confidentiality. Capable of prioritizing, multi‑tasking and meeting deadlines with minimal supervision. Preferred Qualifications Experience coordinating academic or student‑facing programs in higher education. Event planning or logistics experience supporting large‑scale or professional events. Prior experience at UT Austin or another higher‑ed institution. Familiarity with complex academic operations (registrations, advising processes, travel/financial workflows). Service‑oriented approach and an ability to anticipate stakeholder needs. Strong critical thinking and problem‑solving skills. Ability to build interpersonal relationships across diverse student, staff, and faculty groups. Initiative, follow‑through, and the ability to manage details in fast‑paced environments. Salary Range $50,000 + depending on qualifications Working Conditions Standard office environment (shared workspace) with repetitive use of a keyboard at a workstation. Required availability for evening TEMBA class sessions and occasional travel. This position is based in Austin, Texas. Applicants must be legally authorized to work for any employer in the United States; this position is not eligible for sponsorship of work visas. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor. Letter of interest Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. Background Checks A criminal history background check will be required for finalist(s) under consideration for this position. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You must present acceptable and original documents to prove your identity and authorization to work in the United States no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify The University of Texas at Austin uses E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. #J-18808-Ljbffr The University of Texas at Austin