Purchasing Assistant

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

Acciona offers a competitive salary, relocation assistance where relocation is required and approved, 401(k) retirement plan, medical, dental, vision, life, short and long-term disability benefits, tuition reimbursement, paid time off, and more.


Job Description

Mission:
Independently perform basic operating tasks in his/her unit/department, in keeping with the instructions provided by his/her supervisor, in order to satisfy the project's needs.

They are responsible for the performance of service contracts. They plan, optimise and supervise the usage of resources to ensure that the services are rendered on time, with the prescribed specifications and cost. Their most common duties include: Managing contracts, drawing up budget estimates, planning and establishing the phases of the service, supervising the activities of the sub-contractors, the subordinate staff and the workers, verifying the quality of the work throughout all phases of the service, etc.

Required Skills and Competencies

The Purchasing / Cost Analyst - Project Management role supports procurement, cost analysis, and project coordination activities to ensure efficient sourcing, cost control, and timely project execution. This position collaborates closely with project managers, client relationship managers, and vendors to maintain accurate procurement records, monitor inventory, analyze costs, and support project goals through data-driven insights.

Key Duties and Responsibilities

Procurement & Vendor Management

• Research, identify, and source potential suppliers and vendors.
• Obtain price quotations and negotiate pricing, terms, and conditions.
• Maintain and update a comprehensive supplier database.
• Communicate with vendors to resolve order discrepancies and delivery issues.
• Coordinate delivery schedules and maintain strong, positive vendor relationships.

Purchase Order & Inventory Management

• Assist in creating, reviewing, and processing purchase orders for accuracy and completeness.
• Track and monitor purchase order status to ensure on-time delivery.
• Monitor inventory levels to prevent stockouts.
• Assist with regular inventory counts and reconciliations.
• Coordinate with internal departments to manage surplus or obsolete inventory.

Project Management & Collaboration

• Collaborate with project managers and client relationship managers to support project goals, progress, and implementation.
• Coordinate project schedules and prepare regular progress and status reports.
• Review client-provided data and documentation to support project execution.

Cost Analysis & Data Management

• Assist with cost analysis, budgeting support, and cost-saving initiatives.
• Identify opportunities for cost reduction without compromising quality or service.
• Oversee data entry and analysis, selecting appropriate analytical methodologies as needed.

Documentation, Compliance & Administration

• Maintain accurate procurement records, including purchase orders, contracts, and related documentation.
• Organize and file procurement records for easy retrieval and reporting.
• Ensure compliance with company procurement policies, procedures, and regulations.
• Assist in the evaluation and qualification of new suppliers.
• Stay current with procurement regulations and industry best practices.
• Provide administrative support, including scheduling meetings, maintaining calendars, and handling correspondence.

Education & Experience

• Bachelor's degree in Business, Supply Chain Management, or a related field, or equivalent work experience.
• Previous experience as a procurement assistant or in a similar role preferred.
• Experience in a collaborative project management environment with demonstrated client relationship management skills. 2+ years

Skills & Competencies

• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills, including negotiation capabilities.
• High attention to detail with a strong commitment to accuracy.
• Ability to work independently and collaboratively within a team environment.
• Strong organizational, planning, and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with procurement software and tools preferred.
• Knowledge of procurement regulations and best practices is an asset.

Physical & Licensing Requirements

• Ability to work in a manufacturing, warehouse, and corporate or outdoor environment.
• Ability to stand, walk, bend, squat, climb, and move throughout the facility to perform essential job functions.
• Ability to lift, carry, push, or pull up to 50 pounds , with or without reasonable accommodation.
• Ability to safely operate company vehicles, forklifts, and golf carts as required.
• Must possess and maintain a valid driver's license .
• Must be able to successfully pass pre-employment and ongoing background checks and drug testing in accordance with company policy and applicable laws.

ADA / Reasonable Accommodation Statement

The essential functions of this position may be performed with or without reasonable accommodation . The company is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) and applicable laws

Professional Attributes

• Willingness to learn and adapt to evolving procurement and project management processes.
• Demonstrated integrity and ethical behavior when handling sensitive or confidential information.

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in US, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.