Faculty Support Specialist

Faculty Support Specialist Position Details Position Classification Title: Human Resources Professional FLSA: Exempt Position Class: 89640 Position Overview Join the Ramily! Winston-Salem State University (WSSU) is a distinguished institution that combines academic excellence, community engagement, and a commitment to fostering student success. We are proud to be North Carolina's only university to earn the distinguished designation of Opportunity College by the Carnegie Classifications of Higher Education and the American Council on Education (ACE). WSSU is dedicated to preparing students for leadership roles through rigorous programs in health sciences, business, education, and the humanities. Known for its supportive environment, the university fosters a close-knit community that nurtures both professional and academic excellence. Situated in Winston-Salem, North Carolina-known as the city of Arts and innovation, WSSU provides students with opportunities to engage in a dynamic mix of professional, social, and cultural experiences. Winston-Salem is home to thriving arts, healthcare, and technology sectors, offering both students and faculty unique collaboration opportunities and professional development pathways. With its beautiful campus, strong sense of community, and dedication to fostering personal and professional growth, Winston-Salem State University is an ideal place to teach, work, and learn. Find information about our current benefits and retirement options, our holiday schedule, and other discounts and perks at the links below: UNC System Employee Benefits Central UNC System Retirement Benefits WSSU Holiday Schedule WSSU Discounts and Perks Position Summary Faculty Support Specialist - Academic Affairs Winston-Salem State University (WSSU) is committed to fostering academic excellence, student success, and community engagement. The Office of Faculty Affairs (OFA) plays a central role in supporting the development of a distinguished and vibrant faculty that contributes to a thriving academic community at WSSU. In partnership with faculty and administrators, the OFA oversees key areas such as faculty recruitment, appointments, tenure and promotion, and academic leadership development. The faculty is the core of the university, and the OFA is dedicated to addressing the diverse needs of all academic units in alignment with WSSU's mission to promote student development through excellence in teaching, scholarship, and service at this historically Black institution within the University of North Carolina system. Key Responsibilities of the Faculty Support Specialist position: Faculty Lifecycle Support: Coordinate onboarding of new faculty, including contract preparation, background checks, I-9 verification, E Verify, and orientation logistics. Manage visa documentation for visiting scholars and foreign-national faculty appointments. Ensure the timely preparation, collection, and review of materials for reappointment, tenure, promotion (RTP) dossiers, post-tenure reviews, and phased retirements, in compliance with institutional and procedural deadlines. Process Faculty Contracts, New Hire, Reappointment, and Promotion and Tenure Documents. Collaborate with the Center for Innovative and Transformative Instruction (CITI) and Student Success Collaborative to coordinate professional development programs that enhance faculty success and engagement with the university community. Policy Compliance: Maintain accurate and up-to-date faculty records while ensuring adherence to UNC System and WSSU policies, procedures, and deadlines related to faculty affairs. Assist in data collection and reporting for accreditation, compliance, and institutional research purposes. Process Improvement & Collaboration: Identify and implement opportunities to streamline workflows and enhance efficiency within faculty support processes. Work closely with key departments-including HR, Academic Affairs, the Office of Information Technology, Finance and Administration, and departmental administrators-to ensure alignment and consistency in faculty-related operations. Data Entry: Manage graduate assistant assignments in collaboration with academic departments and the Graduate School, ensuring alignment with budgetary and academic eligibility requirements. Process stipends, promotions, and other compensation for both Adjunct and Full-Time Faculty members. Maintain secure, auditable records of faculty credentials, appointments, and contract renewals. Administrative: Serve as the primary point of contact for faculty inquiries related to logistics, resources, and operational support. Assist in the coordination of academic processes, including course documentation and faculty assignments Facilitate clear communication with faculty, department chairs, and university offices about policies, procedures, and deadlines. Collaborate with institutional partners to deliver timely, consistent support to faculty. Plan and promote faculty-focused events, including training workshops, recognition ceremonies, and academic retreats. Prepare reports and presentations to support institutional effectiveness, accreditation, and strategic planning efforts. Utilize systems such as People Admin, Banner, Faculty Success (Watermark), Faculty Load and Compensation (FLAC), and Canvas to track and support faculty activities and processes. Requirements and Preferences Position required to work during periods of adverse weather or other emergencies: Not Mandatory Normal Work Schedule: 8:00 - 5:00 M-F Valid US Driver's License: No Commercial Driver's License Required: No Physical Required: No Required Qualifications Bachelor's degree in Business Administration, Human Resources, Higher Education Administration, or a related field. Minimum of two (2) years of professional experience in higher education administration, HR, or a related area. Strong organizational skills with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn institutional software systems (e.g., Banner, PeopleAdmin). Demonstrated ability to work with confidential information with a high degree of discretion. Preferred Qualifications Master's degree in Higher Education Administration, Public Administration, or related discipline. Three (3) or more years of experience supporting faculty affairs or academic administration within the UNC System or a comparable higher education setting. Experience with faculty appointment, tenure, and promotion processes. Familiarity with UNC System policies and regulations governing faculty employment. Experience using enterprise resource planning (ERP) systems (e.g., Banner, PeopleAdmin) and electronic document management systems. Demonstrated commitment to diversity, equity, and inclusion. Position Information Position Number: 611299 Working Position Title: Faculty Support Specialist Building and Room No.: Blair Hall, Room 102 Appointment Type: Permanent Full-Time If Time Limited: No Appointment Length: 12 Posting Details Salary: Commensurate with education and experience Open Date: 07/22/2026 Open Until Filled: Yes Supplemental Questions Do you have at least two (2) years of professional human resources experience? Yes No Do you possess a Bachelor's degree in Human Resources, Business Administration, or a related field, or an equivalent combination of education and professional HR experience? yes no Describe any work experience related to Human Resources? (Open Ended Question) What experience do you have in faculty affairs or academic administration within the UNC System or a comparable higher education setting? (Open Ended Question) How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other Applicant Document Required Documents Resume Cover Letter References List Optional Documents Unofficial Transcripts Other Document Letter of Reference 1 #J-18808-Ljbffr