Scheduling Coordinator | Full-Time

Scheduling Coordinator Opportunity at River Oaks of MinnesotaRiver Oaks of Minnesota is seeking a full-time Scheduling Coordinator to support our growing team by ensuring appropriate staffing coverage, coordinating new employee onboarding, maintaining employee schedules, and helping our communities provide exceptional care to the residents we serve.Are you highly organized, detail-oriented, and passionate about supporting both employees and residents? Do you enjoy problem-solving, working with people, and helping operations run smoothly? If so, we encourage you to apply!WHAT WE OFFERThis Scheduling Coordinator position offers a competitive wage based on experience and a comprehensive benefits package, including:Medical, dental, vision, short-term disability, and life insurancePaid time off (PTO)401(k) retirement plan with a 100% employer match up to 5% of incomeHealth Savings Account (HSA)One free meal per shiftOngoing training and professional development opportunitiesIf you're looking for an opportunity to make a meaningful impact behind the scenes while supporting both residents and staff, apply today!ABOUT RIVER OAKS OF MINNESOTAAt River Oaks of Minnesota, we support individuals with physical needs and empower those with mental health challenges to achieve the highest quality of life possible. Through a person-centered care approach, we provide housing services, comprehensive home care, and mental health support to foster independence and stability.We believe in creating an environment that is fun, engaging, and rewarding for both residents and employees. That's why we invest heavily in employee training, career development, and personal growth initiatives, ensuring our team members have the tools they need to succeed.A DAY IN THE LIFE OF A SCHEDULING COORDINATORAs a Scheduling Coordinator, you play a vital role in ensuring our communities are properly staffed, supported, and prepared for success. In addition to managing employee schedules, you are responsible for coordinating the onboarding process for new hires and helping employees transition successfully into their roles.You work closely with employees, department leaders, administrators, and the Support Center to maintain staffing coverage, ensure compliance, and support a positive employee experience.Your responsibilities include:Creating and maintaining employee schedules for a single location.Monitoring staffing levels and proactively filling open shifts.Managing employee call-ins, schedule changes, PTO requests, and shift swaps.Coordinating the onboarding process for all new hires, including scheduling orientation, tracking required paperwork, and ensuring completion of pre-employment requirements.Monitoring onboarding checklists and following up with leaders to ensure tasks are completed timely and accurately.Assisting new employees with benefit enrollment, training assignments, Paycom access, and other onboarding-related questions.Ensuring employees have completed required orientation and training before being scheduled independently.Maintaining employee records and onboarding documentation in accordance with company requirements.Communicating staffing needs and schedule updates with employees and leadership.Maintaining accurate scheduling and onboarding records within Paycom and other company systems.Generating staffing and onboarding reports and identifying opportunities for process improvements.Supporting employee retention by promoting fair, consistent, and efficient scheduling practices.No two days are exactly alike, but each day provides an opportunity to support employees, strengthen operations, and ensure residents receive the care they deserve.ESSENTIAL DUTIES AND RESPONSIBILITIESSchedulingCreate and maintain employee schedules.Ensure staffing levels meet resident needs and operational requirements.Fill open shifts in a timely manner.Monitor attendance and staffing trends.Assist with call-in coverage and staffing emergencies.Manage PTO requests and schedule adjustments.Monitor and reduce unnecessary overtime.OnboardingCoordinate all new hire onboarding activities.Schedule and facilitate new employee orientation.Ensure completion of onboarding checklists and required documentation.Coordinate benefit enrollment and employee paperwork.Assign and monitor required training through Paycom.Ensure all pre-employment and orientation requirements are completed before employees begin working independently.Communicate with department leaders regarding onboarding progress.Maintain accurate onboarding records and employee files.Administrative SupportMaintain scheduling and personnel records.Prepare staffing and onboarding reports.Assist leaders with workforce planning and staffing needs.Support recruiting and hiring initiatives as assigned.Maintain confidentiality of employee and resident information.Provide exceptional customer service to employees, applicants, residents, and families.Knowledge, Skills, and AbilitiesStrong organizational and time-management skills.Excellent communication and interpersonal abilities.Ability to manage multiple priorities in a fast-paced environment.Strong attention to detail and follow-through.Ability to work independently and as part of a team.Proficiency with Microsoft Office and scheduling software.Ability to maintain confidentiality and professionalism.WHY JOIN RIVER OAKS?At River Oaks of Minnesota, we understand that quality care begins with quality employees. Our Scheduling Coordinators are critical members of our team who help ensure residents receive consistent, compassionate care while supporting employees from their first day through their ongoing employment.You will play a key role in creating a positive employee experience, maintaining staffing stability, and supporting the mission of helping residents live with dignity, independence, and purpose.If you're looking for a position where your work truly matters and where you can help make a difference in the lives of residents and staff alike, we'd love to hear from you. Apply today!QUALIFICATIONSEducationHigh School Diploma or GED required.Previous scheduling, staffing, administrative, healthcare, or assisted living experience preferred.Experience with Paycom or similar HRIS systems preferred.Experience with employee onboarding and orientation preferred. #J-18808-Ljbffr RIVER OAKS OF MINNESOTA MGMT LLC