Staff Accountant (Part-Time)

As the public health institute serving the District of Columbia, Maryland, and Virginia, the Institute for Public Health Innovation (IPHI) develops multi-sector partnerships and innovative solutions to improve the public’s health and well-being across the region. IPHI’s work strengthens health systems and policy, enhances conditions that promote health, and builds community capacity to ensure equitable health opportunities for all. 

At IPHI, equity is a core part of how we approach public health. We are committed to ensuring that equity is institutionalized and operationalized within all our programs, policies, and practices.

IPHI is currently recruiting for a Staff Accountant to handle the day‑to‑day transactional accounting activities, with a primary focus on accounts payable, accounts receivable, cash activities, and operational support for reliable financial reporting, compliance, and audits. 

Duties and Responsibilities

Accounts Payable (A/P):

• Perform vendor onboarding, including collection, verification, and retention of Form W‑9 documentation.
• Review, code, and process vendor invoices in accordance with accounting standards and internal coding structure.
• Ensure invoices complete required approval workflows prior to payment authorization.
• Track invoice status and respond to vendor inquiries related to payments, remittances, or discrepancies.
• Coordinate with internal staff to resolve invoice questions or missing documentation.
• Support annual Form 1099 reporting by maintaining accurate vendor records and documentation.

Accounts Receivable (A/R):

• Generate and issue funder invoices and ensure required backup documentation is received.
• Verify incoming payments and apply receipts accurately to outstanding invoices.
• Monitor A/R aging and follow up on outstanding balances in coordination with Program Managers or leadership.
• Research and resolve discrepancies related to billing amounts, payment timing, or application.

Cash Activities and Bank Reconciliations:

• Review and categorize bank activities in QuickBooks Online.

• Categorize and record Stripe deposits.
• Record routine cash‑related journal entries.
• Perform reconciliations of bank, Stripe, and credit card accounts.

• Support month‑end close by identifying and escalating discrepancies, omissions, or timing issues to the Controller.

Audit & Compliance Support:

• Assist with documentation requests for financial audits, compliance reviews and Form 990.
• Create, update, and maintain process documentation and finance policies and procedures.
• Adhere to internal controls, accounting policies, and ethical standards in all financial activities.

Reporting & Internal Support:
• Prepare and maintain program‑level financial support schedules and reports for Program Managers to assist with project billing.
• Respond to finance‑related inquiries regarding A/P and A/R transactions and program-level financial reports.
• Provide guidance to Program Managers regarding billing status, payment timing, and documentation requirements.
• Maintain organized, audit‑ready records in accordance with internal controls and nonprofit best practices.
• Alert the Controller to unusual transactions, delinquent receivables, or incomplete submissions impacting month-end close or reporting.
• Perform other duties assigned by the Resource Advisor.

Education and Experience

• Bachelor’s degree in accounting, finance, business administration, or a related field.
• Two to Four (2–4) years of experience in a transactional accounting role, preferably within a nonprofit organization.
• Government funding accounting and reporting experience strongly preferred.
• Hands‑on experience with Accounts Payable and Accounts Receivable processes.
• Experience supporting month‑end close activities, reconciliations, and audit preparation.

Knowledge, Skills, and Abilities

• Knowledge of non-profit 501(c)(3) organizations and related accounting requirements.
• Proficiency in QuickBooks Online and BILL (preferred) or comparable accounting software and platforms.
• Strong attention to detail with the ability to maintain organized, audit‑ready documentation.
• Ability to manage recurring accounting processes independently while meeting established deadlines.
• Clear written and verbal communication skills, with the ability to respond professionally to internal and external inquiries.
• Ability to identify discrepancies, investigate issues, and escalate appropriately to finance leadership.
• Demonstrated ability to follow established accounting procedures, internal controls, and confidentiality requirements.

Compensation
This is a part-time exempt position (62% appointment, equivalent to 20-25 hours per week) with competitive benefits and a salary range of $45,000 to $75,000, commensurate with experience. Salary is contingent upon available funding. IPHI offers a flexible and collegial work environment and competitive benefits package, including vacation and sick leave, health/dental/vision insurance, disability and life insurances, and retirement 403 (b) plan and contributions, among other benefits. 

Location
Job location is flexible within the region, though some local travel may be required. IPHI has offices in Washington, DC; Largo, MD and Richmond, VA. IPHI currently has a flexible telecommuting policy, though some work time in an office environment may be required in the future.

How to Apply
Applications should be submitted through IPHI on-line application system (Lever), accessible through IPHI’s website or various job advertisement boards. Please submit a resumé and cover letter to complete your application for consideration. Your cover letter can be submitted under "Additional Information" as text or uploaded as one file together with your resumé. Please note only one file can be uploaded to apply, so the cover letter and resumé must be combined into a single PDF unless the cover letter is included in the Additional Information section.

IPHI is committed to the full inclusion of all qualified individuals. As part of this commitment, IPHI will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application process, please send an email to [email protected] . This email is only provided for accommodations requests; please do not send other emails regarding the status of your application.

We encourage you to apply even if you do not meet 100% of the qualifications and look forward to reviewing your application.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.