House Manager and Family Assistant (with Meal Prep Support)

House Manager and Family Assistant (with Meal Prep Support)Location: Solon, OH 44139Employment Type: Part-time (25-30 hours/week; 25 hours guaranteed)Start Date: ASAPCompensation: $35-40/hourRequirementsMaintain a smoke-free environmentReliable transportation and valid driver's licenseComfortable working with dogsCPR certification (preferred, or willing to obtain upon employment)Willing to sign NDAProposed ScheduleMonday-Thursday: 1:00 PM - 6:30 PMFriday: 2:00 PM - 5:00 PMPossibility for occasional overnight support neededSome flexibility in schedule is neededAbout Our FamilyWe are a single-parent household tucked into a quiet neighborhood on Cleveland's east side. We have a bright 13-year-old who loves music, reading and tennis, and two friendly Labradoodles who believe every visitor is here specifically to love them.Our preteen is creative and curious, but tends to stick to what feels comfortable and familiar. With eighth grade on the horizon (and high school not far behind), we're looking for someone who can be a steady, upbeat presence—gently nudging her to try new things, stay connected to the bigger world, and build confidence during this pivotal in-between stage.We moved into our (still relatively new-to-us) home almost two years ago, but between the chaos of the move, a demanding work schedule, and the daily logistics of life with a preteen, our "systems" never really had a chance to take root. What we need now is structured, practical support: help getting the house organized, setting up simple routines that actually stick, and lending a hand with everyday tasks like laundry and dinner prep—so that at the end of a long day, we can exhale, reset, and enjoy real quality time together.Who You Are / What We're Looking ForYou are naturally organized, proactive, and systems-driven. You see inefficiencies and solve them without needing constant direction. You're collaborative but comfortable taking initiative and making decisions independently. You genuinely enjoy working with pre-teens and dogs, and you bring an engaging, warm energy that helps draw out quieter personalities. You're the kind of person who thrives on creating order out of chaos and takes pride in setting up systems that actually work. You're reliable, flexible, and looking for a role where you can make a meaningful impact on a family's day-to-day life.Key ResponsibilitiesFamily SupportPick up daughter from school in afternoons and transport to music lessons, tennis lessons, orthodontist, and other appointments (summer will include trips to the pool and other activities until school restarts in mid-August)Provide light supervision and homework support until end of workday (typically 6:30 PM)Support high school entrance exam prep and keep daughter on track with online practice testsEncourage outdoor activities and social engagement during summer months (zoo, parks, pool)Assist with packing daughter's items for travelOccasional overnight support when parent travels for workHousehold Organization & MaintenanceCreate and maintain household organizational systemsDaily resets and light tidying (dishes, surfaces, high-traffic areas)Prep home for biweekly cleaning serviceSeasonal swaps for clothing, décor, and beddingCoordinate donation drop-offsIndoor plant care and wateringChange light bulbs, smoke detector batteries, and other small household tasksEvent and holiday prep (1-2 annual gatherings)Inventory & ErrandsMaintain pantry, fridge, and household supply inventoryGrocery shopping (preference for in-person vs. online delivery)Manage household orders and subscriptions (Amazon, Costco, Target)Dry cleaning pickup and drop-offReturns and occasional gift shoppingSort and manage incoming mail and packagesBreak down boxes for recyclingMeal SupportPlan, shop for, and prepare 3 or 4 hot dinners per weekAccommodate low-sodium diet (temporary)Prepare or support daughter in packing school lunches 3-4 days per weekKitchen cleanup and maintenanceLaundry & LinensWash, fold, and organize all household laundryWeekly bedding and towel rotationMaintain tidy and well-stocked linen areasPet CareWalk both dogs each dayFeed dogs each eveningSchedule and transport dogs to grooming appointmentsAdminister medications, as needed, to both dogs (mostly pills but occasional ear drops)Deep Cleaning & Special ProjectsDeep clean fridge and organize pantry with expiration date checks on a regular basisOffice organization project- categorizing and filing documentsBasement organization project- seasonal/decorative itemsCoordinate blind installation appointments and vendor recommendationsSet up outdoor seasonal planters and wreathsVendor ManagementCoordinate with vendors and contractors- be present for appointments and communicate progress/updates with familyResearch and obtain quotes for home projects (such as window coverings)Administrative & Personal Assistant SupportPersonal travel planning and logisticsCalendar management using Hearth or similar systemSchedule dentist, orthodontist, doctor, hair and other personal appointmentsOffice organization and filingEnter expenses and organize receipts for quarterly tax preparationSet up and maintain bill tracking system with monthly payment due datesHow to ApplyIf you're interested, please apply with the following:A brief letter explaining why you would be a great fit for this positionYour updated resumeAt least 3 references with contact informationNote: This role requires a background check.When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. 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