DISTRICT DIRECTOR, FISCAL SERVICES

Position Details

Position Information


Opportunity Type
MANAGEMENT EMPLOYMENT OPPORTUNITY


Position Title
DISTRICT DIRECTOR, FISCAL SERVICES


Posting Number
S2604


Close/First Review Date
02/22/2026


Department
Fiscal Services


Work Location
District Office


Position Status
Full Time


Salary Range
$182,665 - $222,030 Annual Salary (Range M30: Management 2025-2026 Salary Schedule). Starting salary placement is generally at Step 1.


Benefits Summary


In addition to the salary, this position qualifies for the choice of one of the District's excellent Health Benefits and Welfare plans, which the premium cost is 100% paid by the District for the employee and their eligible dependents, and one health plan costing an estimated $60,000 for the District for fiscal year 2025-2026. We offer two medical plans (Anthem Blue Cross [PPO] and Kaiser Permanente (HMO]); dental (Delta Dental PPO); vision (VSP Choice); life insurance for the employee (The Lincoln); life insurance for eligible dependents (The Lincoln); a long-term disability/income protection plan (The Lincoln); and an employee assistance plan (Anthem EAP).

In addition, the District contributes an additional 26.81% of the employee's salary towards an eligible employee's pension (CalPERS).

Employees may also elect to participate in optional plans including purchasing additional life insurance for themselves and their eligible dependent(s); enroll in a medical, transportation, and/or dependent care Flexible Spending Account(s) (with the $4 monthly administrative fee paid by the District); and set pre-taxed dollars aside to supplement their pension in a 403b (tax shelter annuity) and/or a 457 (deferred compensation) plan(s).

Managers, Supervisor and Confidential employees earn 22 days per year of vacation, up to 12 sick leave days and 6 administrative leave days. There are currently 20 paid holidays.

Position Description

POSITION SUMMARY

The District Director, Fiscal Services reports to the Vice Chancellor of Administrative Services at the District Office. The work schedule is Monday through Friday; 8:00 a.m. - 5:00 p.m. This is a full time, 12 months per year, Classified Management position.

POSITION PURPOSE
Under general direction, the District Director, Fiscal Services plans, organizes, directs and integrates operations and activities of the District's centralized Fiscal Services budgeting, accounting and treasury functions; develops and prepares the annual District budget; directs payroll and other fiscal operations to ensure fiscal accountability and sound financial management of the District's resources; plans, directs and participates in financial recordkeeping, reporting and related auditing functions to ensure accurate and timely accounting and reporting of District accounts and budgets in accordance with generally accepted federal, state, county and District requirements and practices; and performs related duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties listed below exemplify the work of the classification, and assigned duties may include work that is similar, related or a logical assignment to this class.

1. Plans, directs, controls, integrates and evaluates the work of centralized Fiscal Services budget, accounting operations and treasury management to ensure a high-performance, service-oriented work environment that supports achieving the department's and District's mission, objectives and values; directs and coordinates the department activities and services, including accounting, payroll, budget, fiscal reporting and auditing; manages and implements new or revised financial management and accounting policies and procedures to improve operational effectiveness.


2. Manages the work assignments and evaluates performance of assigned managers, staff, and student workers; interviews and participates in selecting employees; trains, counsels, and disciplines personnel according to established policies and procedures.


3. Projects and develops intermediate and long-range parameters for resources and appropriations; reviews and analyzes new legislation affecting the District's financial status; analyzes budget projections, cash flow and revenue forecasts; advises executive management on status of accounts and recommends actions.

4. Plans and manages the development of the District's annual operating, capital, grant and fund budgets; oversees and participates in developing short- and long-term financial forecasts; researches and formulates recommendations on budgeting, funding issues and operational alternatives; provides advice on fund availability for long-term projects; directs and monitors expenditures against budgets.


5. Through subordinate managers, directs and manages preparation and maintenance of District accounting and financial records for all general fund, categorically-funded and grant-funded operations, programs and services including financial aid programs and trust accounts; reviews and evaluates general ledger and grants accounting, payroll, accounts payable/receivable and student accounting functions; implements and enforces a sound system of internal control processes and procedures to ensure against fraud, errors and omissions in District financial operations and records.

6. Directs the collection of receipts and the deposit of funds with various banking institutions including financial aid wire transfers and reconciliations; understands and implements Govern-mental Accounting Standards Board (GASB) statements, Accounting Advisories, and changes to Statements on Auditing Standards (SAS); interprets and implements board policies and administrative procedures related to Fiscal Services activities and recommends revisions as required.


7. Directs the year-end closing of books and preparation of financial statements; leads and participates in preparing annual state financial reports and other quarterly and annual financial reports; coordinates the compilation of information and develops a variety of financial statements and narratives.


8. Oversees the completion of all grant and external funding financial reporting requirements, ensuring compliance with federal, state and funder regulations, requirements and timelines; oversees and participates in analyses of the impacts of grant-funded programs on the District's general fund budget; performs complex financial analyses on cash flow, revenue and changes in state funding.


9. Directs preparation for and oversees the annual audit process; ensures required information and responses to questions are provided in a complete and timely manner; develops explanatory narratives and/or corrective action plans in response to any audit comments or recommenda-tions.


10. Supervises the forecasting of short- and long-term balances/debt requirements and maintenance of cash balances to meet disbursement requirements upon due date; monitors and maintains short- and longer-term financial goals and objectives; engages in extensive contact with financial advisors/consultants, bond and legal counsel, and bankers; assists in issuing and maintaining bonds and other securities.

11. Participates in the development and administration of the department budget; reviews and approves expenditures including acquisition of supplies and equipment.


12. Collaborates with Information Technology Services and Support (ITSS) and campus technology teams to ensure up-to-date data entry screens, data fields, tables and other information is available through the College's student and business information systems; coordinates with various departments to identify and takes action on fraudulent student accounts and information.

13. Makes presentations to the Board of Trustees and to other board-level groups; researches background information used for agenda items and reports.

14. Leads and serves on committees and represents the District at local, regional, state and national conferences, meetings, workshops and training seminars.


15. Performs other related duties as assigned.


KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

1. Administrative principles and methods including goal setting and long-range financial planning, program development/implementation, delegation and employee supervision.


2. Technology systems (both software and databases) supporting the operations of Fiscal Services including those related to student accounting and financial aid.


3. Banking operations and accounting procedures related to the management of cash, investments and bond maintenance.


4. Generally Accepted Accounting Principles (GAAP), Governmental Accounting and Financial Reporting Standards (GASB Statements), California Community College Budget and Accounting Manual (BAM), and other standards and requirements applicable to community colleges.


5. Principles, practices and procedures of internal control and audit.


6. Principles and practices of public agency budget development and management and grant tracking and monitoring.


7. Principles and practices of student financial aid programs.


8. General principles of risk management.

9. Research methods and analysis techniques.


10. Federal, state and other applicable laws and regulations and District policies and procedures governing fiscal services including applicable sections of California Education Code, Title 5, Family Educational Rights and Privacy Act (FERPA) and applicable sections of Internal Revenue Regulations and labor laws.


11. Theories and techniques of negotiation, mediation and conflict resolution.

12. Principles and practices of effective management and supervision.

13. Principles and practices of strategic planning.

14. Principles and practices of organizational improvement and culture change.

15. Board Policies, Administrative Regulations, Accrediting Commission for Community & Junior Colleges Standards, Human Resources procedures and collective bargaining agreements.

Skills and Abilities to:

1. Plan, organize, direct and evaluate the programs and activities of the Fiscal Services department budgeting, accounting operations and treasury management.

2. Conduct complex financial analyses and present findings for audit, management information, and policy-making purposes.

3. Ensure proper maintenance of fiscal records to prepare financial reports.

4. Understand, interpret and apply policies and procedures, regulations, government and state code, and other applicable laws.

5. Prepare and monitor the Districtwide budget.

6. Develop and implement appropriate procedures and controls.

7. Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.

8. Present solutions to management with confidence and effectiveness.

9. Direct, schedule, coordinate and evaluate the work of assigned employees.

10. Build and foster knowledgeable, cohesive and effective work teams.

11. Establish and maintain cooperative and effective working relationships with others.

12. Operate a computer, assigned office equipment and standard business applications.

Required Qualifications

EDUCATION AND EXPERIENCE

1. Bachelor's degree from an accredited institution in business administration, accounting, or a closely related field.

2. Six years of progressively responsible experience in administering accounting, budgeting and treasury operations, including two years at a supervisory or manager level.

District's Diversity

• Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.
• Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District's hiring policy; or demonstrated equivalent transferable skills to do so.

Desired Qualifications


Prior experience at a higher-education institution is preferred.

Foreign Degree


Degree(s) must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.


All degrees and credits earned outside of the United States must have a U.S. evaluation (course by course) of the transcripts and must be submitted with the application.


Degrees earned outside of the U.S. without a U.S. credential evaluation attached, will not be considered.

Working Environment

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions, subject to frequent interruption and intermittent exposure to individuals acting in a disagreeable fashion. The employee may be required to travel to locations other than assigned work site, and occasional evenings, holiday and/or weekend work may be required.

Physical Demands:

While performing the duties of this class, employees are primarily in a stationary position and are required to move about the office to access office machinery, files, etc.; perform constant operation of a computer and other communication and office equipment; observe details at close range; and move or lift up to 10 pounds.

Mental Demands:

While performing the duties of this class, employees are regularly required to accurately communicate information and other ideas so that others will understand using written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work independently and under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work.

About San Jose/Evergreen Community College District


The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

As of Spring 2024, with enrollment of approximately 15,655 students per semester, and an extremely diverse student population (Hispanic/Latino 45.20%, Black/African-American 3.45%, Asian/Pacific Islander 31.70%, American Indian/Native American 0.36%, White/Caucasian 12.76%) attaining educational goals reflecting 56% - Transfer to a 4-Year College/ University, the District's emphasis on student success makes it a recognized educational leader in the State.

The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 34.2% Hispanic/Latino, 26.0% Asian/Pacific Islander, 6.8% Black/African American, 17.8% White/Caucasian, 1.4% American Indian/Native American and as well as encouraging applications from all qualified, outstanding applicants.

Important Information

EQUAL OPPORTUNITY EMPLOYER STATEMENT:


San José-Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.


CONTACT:
Employment Services,
Human Resources, SJECCD
40 S. Market Street, San Jose, CA 95113
Phone: View phone number on click.appcast.io
Email: View email address on click.appcast.io
Employment Website:
District Website:


APPLICATION PROCEDURES:

Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the First Review Date/Closing Date as listed on the job announcement. Applications received after the First Review Date will only be forwarded to the hiring committee at their request.

1. A completed online San José-Evergreen Community College District APPLICATION.

2. A COVER LETTER (Stating how you feel you meet the qualifications as outline in the job announcement).

3. A current RESUME/CURRICULUM VITAE

4. TRANSCRIPT - (If Required) If a degree is listed as a requirement, transcripts (Not Diplomas) MUST INCLUDE confer or award date of stated degree. Unofficial transcripts will be accepted; however if the position is offered, official transcripts will be required prior to employment. If the transcripts or degrees are from outside of the United States, an official certification of equivalency to U.S. degrees by a certified U.S. credential review service (course by course of the transcripts) MUST also be submitted. (*See below for a list of suggested services that provide foreign degree equivalency evaluation to U.S. degrees).

Note: Some positions may require additional documents and/or certificates, in addition to the items listed above. Please refer to the job announcement.

OTHER APPLICANT INFORMATION:

1. Only complete application materials will be considered. No exceptions.

2. Letters of Recommendation are NOT required and will not be forwarded to the hiring committee.

3. Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.

4. Application materials become the property of the District and will not be returned or duplicated.

5. Travel expenses to attend the interview are the responsibility of the candidate.

6. Meeting the minimum qualifications does NOT assure an interview.

7. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.

*Suggested services that provide foreign degree equivalency evaluation to U.S. degrees:

Academic Credentials Evaluation Institute, Inc.
Website:

Education Records Evaluation Services
Website:

International Education Research Foundation
Website:

World Education Services
Website: