Personal Property Data Specialist - Assessor - COMOT III

Job Description

Job Description

Description:

To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Tippecanoe County provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would present an undue hardship.

Incumbent serves as Personal Property Data for the Tippecanoe County Assessor, responsible for processing personal property, sales disclosure, appeals forms, not for profit forms, tax abatement forms, maintaining related records, and assisting the public. 

DUTIES:

• Presents to neighborhood/public, reassessments, and valuation reports to public. Processes and audits orders, and affidavits, reviewing completeness and accuracy according to state regulations and statutes, notifying appropriate individuals regarding errors. Processing returns and orders to state within deadline, releasing consents, posting data, and assisting the public with forms. 
• Researches and discovers unlisted taxable property and corresponds with owners on listing property. Calculates penalties and makes field reviews as needed.
• Audits personal property forms, updating database for transfer to Auditor=s Office, and notifying individuals of errors.
• Prepares and mails Property Tax Assessment Board appeals and change of assessment notices. Prepares and mails late assessment notices.
• Prepares and processes sales disclosures for trending, including making calculations according to state standards, entering data, proofreading printouts and completing, copying, filing and mailing notices. Processes and enters corrections of errors in database and property record cards and forwards copies to State and Auditor.
• Analyzes sales data. Differentiates valid/invalid sales data. Verifies date for trending commercial, industrial, residential, and agricultural real estate. 
• Processes exemption applications and enters in database. Researches Indiana code to assist PTABOA with exemption percentages. 
• Processes appeals documents and enters database for tracking. Researches data from Assessor’s database , provides input and knowledge of local area, researches related sales disclosures, reviews and evaluates appraisals for inadequacies /inconsistencies and preforms site inspections as needed to verify accuracy of property assessment records to assist in defending assessments during PTABOA and state appeals and to achieve compliance with state equalization and statutory code.
• Interprets statistical data generated during the Ratio Study with public. 
• Conducts research and compiles results for review by the Property Tax Board as directed by supervisor.
• Measures manufactured housing, patios, garages, room additions, and sheds, grades housing, and enters into database. Mails manufactured housing assessment forms and post permits to County records.
• Creates digital maps using ArcGIS for assessment, personal property, and appeal related special projects. Assists public with information for ArcGIS maps as needed. 
• Answers telephone and greets office visitors, providing assistance with forms, locating and researching various records, providing information regarding real estate assessments, manufactured housing, plat maps, aerial photography, and property record cards, and resolving problems. Responds to inquiries from the public regarding current/past filed documents and tax calculations. Provides copies as needed.
• Consults with supervisor on proper procedures pertaining to specific cases not covered by regulation or law.
• Prepares State Personal Property reports and files with Department of Local Government Finance (DLGF).
• Prepares, maintain, and files state utility reports with Department of Local Government Finance (DLGF)within deadline. Prepares and files bank assessed valuations with Auditor’s Office.
• Receives and prepares receipts various fees for copies. Prepares miscellaneous state forms as requested.
• Purchases office supplies, maintains inventory and manages office supply budget. 
• Exchanges information with other county departments. Assists other county government offices with property research/special projects as needed. 
• Assists in research in assessment related special projects as needed. 
• Performs related duties as assigned.

Requirements:

I. JOB REQUIREMENTS:

• High school diploma or GED.
• Possession and ability to maintain certification as a Level II Indiana Assessor/Appraiser Certification within two (2) years of employment, maintaining continuing education requirements.
• Working knowledge of State and local law/code related to properties and assessment and County policies/procedures.
• Working knowledge of standard office procedures, basic computer skills including word processing/spreadsheet/email/presentation and Department specific software applications with ability to apply such knowledge to a variety of interrelated processes, tasks and operations.
• Working knowledge of and ability to make practical application of department policies, procedures and legal requirements and terminology regarding exemptions, personal property, and manufactured housing.
• Knowledge of statistical software and basic concepts. 
• Ability to provide public access to or maintain confidentiality of Department information and records according to state regulations.
• Ability to comply with all employer and Department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
• Ability to effectively communicate orally and in writing with co-workers, other County departments, attorneys, bank personnel, heirs of the deceased, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.
• Ability to work alone with minimum supervision, often under time pressure.
• Ability to work on several tasks at the same time and rapidly for long periods, occasionally under time pressure. 
• Ability to understand, memorize, retain, and carry out written and oral instructions and present findings in oral or written form.
• Ability to operate standard office equipment, including computer, calculator, copier, printer, and telephone.
• Ability to explain assessments to taxpayers. Ability to read and explain aerial photography and plat maps.
• Ability to occasionally work extended and/or evening hours and occasionally travel out of town for training/meetings, overnight.
• Possession of a valid Indiana driver=s license and a demonstrated safe driving record.

II. RESPONSIBILITY AND DIFFICULTY OF WORK:

Incumbent performs standard, recurring duties according to department policies and procedures and state codes, with priorities primarily determined by service needs of the public and seasonal deadlines. Incumbent applies department policies, procedures, and legal requirements. Independent judgments must be made in determining assessments and assessment penalties. Errors in incumbent's work are usually prevented through procedural safeguards. Undetected errors may result in loss of money and/or inconvenience to other agencies or the public.

III. PERSONAL WORK RELATIONSHIPS:

Incumbent maintains communication with co-workers, other County departments, attorneys, bank personnel, heirs of the deceased, and the public for purposes of exchanging information and explaining/interpreting state codes, policies and procedures.

Incumbent reports directly to Senior Deputy.

IV. PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs a majority of duties in a standard office environment involving sitting/walking at will, close vision, hearing sounds/communication, handling/grasping/fingering objects, bending, reaching, crouching/kneeling, and lifting/carrying objects weighing under than 25 pounds. Incumbent occasionally works extended and/or evening hours and occasionally travels out of town for training/meetings, sometimes overnight.