Associate Director, Contract Management

Description

Temple University's Lewis Katz School of Medicine is searching for an Associate Director, Contract Management!

Become a part of the Temple family and you will have access to the following:
Full medical, dental, vision coverage
Paid time off
9 Federally Observed Paid Holidays
3 Personal Days
Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
A generous retirement plan and so much more!

Position Summary:
The Associate Director of Contract Management serves in a highly independent and strategic role supporting the Lewis Katz School of Medicine. This position is responsible for the full lifecycle management of a high volume of complex contractual agreements, including drafting, reviewing, negotiating, coordinating, and executing a wide range of contracts, including academic affiliations, CME, professional service, equipment maintenance and institutional event agreements. Acting as a key liaison among senior leadership, legal counsel, finance, risk management, and external partners, the Associate Director ensures that contracts comply with institutional policies, regulatory requirements, and financial standards. The role provides expert guidance to administrators and stakeholders, resolves contractual issues, and exercises professional judgment in decision-making, escalating only the most complex matters when necessary. In addition to contract oversight, the position plays a critical role in financial coordination, including reviewing Financial Impact Statements (FIS), ensuring budget alignment, and preparing Fair Market Value (FMV) analyses. The Associate Director also enhances operational efficiency by prioritizing urgent agreements, maintaining contract-tracking systems, and ensuring the timely execution and communication of critical documents. This role requires strong analytical, negotiation, and problem-solving skills, along with the ability to manage competing priorities, foster cross-functional relationships, and uphold a high standard of professionalism and customer service.

Job Details:
* This position requires a background check for PII/Cash Handling responsibilities

Required Education and Experience:
* Bachelor's degree and at least six years of directly related experience. An equivalent combination of education and experience may be considered.

Required Skills and Abilities:
* Pro-active demeanor, takes initiative and the ability to work autonomously in completing an extensive portfolio of responsibilities.
* Ability to work in a highly demanding environment, with several demanding deadlines.
* Demonstrated ability to multitask and meet deadlines 100% of the time.
* Extremely deadline-driven and detail-oriented.
* Great organizational and time management skills, with the ability to follow up frequently and as needed.
* Problem solver for complex issues and solution-driven.
* Demonstrated working knowledge of all applicable computer software programs, including Microsoft Office applications
* Excellent skills in analyzing and solving problems.
* Demonstrated verbal and written communication skills.
* Ability to collaborate with multiple partners and navigate varying interests
* Demonstrate project management and team management skills.
* Organizational skills.
* Strong interpersonal skills, along with the ability to interact with a diverse group of faculty, administrators, students and external

Essential Duties:
* Independently draft, review, negotiate, and manage a high volume of complex contractual agreements across multiple categories (e.g., academic, financial, CME, professional service, equipment maintenance and institutional event)using templates and similar prior documents for various departments/divisions of Temple University Lewis Katz School of Medicine and Temple Faculty Physicians.
* Works with internal stakeholders, as well as outside parties, to obtain the information necessary to prepare, review, and edit documents.
* Works with TUHS Counsel and/or TU Counsel to obtain approval of contracts.
* Coordinate the full contract lifecycle, including intake, drafting, approval routing, execution, and post-execution follow-up.
* Serve as a primary point of contact for contract-related matters, providing guidance and resolving issues for internal stakeholders and external parties.
* Develop and draft executive-level summaries and cover memos highlighting key contract terms, risks, and financial implications.
* Ensure all contracts comply with institutional policies, legal requirements, and risk management standards, including insurance provisions.
* Enters all contracts online into TUMarketplace/IronClad. Shepherds all contracts through the approval and execution process and tracks all documents awaiting execution.
* Manage contract tracking systems and databases, maintaining accurate records and monitoring contract status, deadlines, and renewals.
* Identify and prioritize urgent or time-sensitive agreements, expediting review, approval, and execution processes as needed.
* Generate and distribute reports on expiring contracts and coordinate renewals or amendments with relevant stakeholders. Works with administrators, directors, and their assistants, as well as outside parties, to obtain the information needed to prepare and draft renewals.
* Reviews all contract approval forms/financial impact statements for completeness and accuracy. Coordinates cost center and FOAP information with compliance with the annual budget with the appropriate member of the Lewis Katz School of Medicine of TFP Finance Office.
* Prepares supporting documentation for contract approval, including calculating fair market value determinations.
* Works with Temple University Purchasing and Accounts Payable departments as needed/requested regarding vendor setup and payment obligations.
* Works with Risk Management to coordinate certificates of insurance required to comply with contract terms. Works with outside vendors and Temple University/Temple University Health System Risk Management to ensure that proper insurance requirements are in place prior to contract execution.
* Expedites priority/urgent agreements by coordinating processing and delivery to approvers as required..
* Advise and educate administrators and staff on contract processes, documentation requirements, and financial components.
* Anticipate, identify, and resolve contractual and operational issues, exercising independent judgment and escalating complex matters when appropriate.
* Support the Director of Contract Management with high-level negotiations, strategic initiatives, and departmental objectives.
* Maintain a high standard of professionalism, customer service, and cross-functional collaboration in all interactions.
* Enters relevant data reflective of contract terms in contract management systems.
* Responds to day-to-day department queries regarding the contract process and supplies requested documentation in a timely manner.
* Assists Director of Contract Management as required, including contract negotiations.
* Prepares demand letters, as needed.
* Performs other duties as assigned.

This position is assigned a remote work arrangement, and the duration of this remote work arrangement is at the discretion of Temple University and the Department.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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Primary Location: Pennsylvania-Philadelphia-Health Sciences Campus (HSC)-Medical Education and Research Building Job: Staff Schedule: Full-time Shift: Day Job Employee Status: Regular