Executive Coordinator

Position Overview Re-use Hawaii is seeking a highly organized, proactive, and detail‑oriented Executive Coordinator to support the Executive Director, Director of Administration, and overall administrative operations of the organization. This position plays a critical role in keeping daily operations running smoothly by supporting executive leadership, coordinating administrative functions, managing communications, and assisting with organizational systems and projects. The ideal candidate is a strong communicator, skilled multitasker, and problem solver who can anticipate needs, stay organized under pressure, and maintain professionalism and confidentiality. Key Responsibilities Executive Support Support the Executive Director with scheduling, correspondence, and document preparation. Coordinate meetings, events, and travel arrangements; follow up on action items, deadlines, and organizational priorities. Serve as a point of contact for internal and external communications and help ensure effective coordination across programs and departments. Administrative Support Assist with maintaining organized filing systems, records, and internal tracking processes. Support the preparation of reports, presentations, proposals, and other organizational documents. Assist with data entry, reporting, recordkeeping, and administrative processes related to payroll, benefits, donations, grants, and organizational performance tracking. Support the creation of signage, marketing materials, and other communications as needed. Assist with development activities, donor documentation, and community outreach efforts. Identify opportunities to improve administrative systems, workflows, and organizational efficiency. Support special projects and strategic initiatives that advance the mission of Re‑use Hawaii. Qualifications Experience in administrative support, executive assistance, office management, or related roles. Strong organizational and time‑management skills. Excellent written and verbal communication skills. Ability to manage multiple priorities and deadlines. Strong attention to detail and accuracy. High level of professionalism, discretion, and confidentiality. Proficiency with Google Workspace, Slack, task‑management systems, and database systems. Ability to work independently while collaborating effectively with a team. Preferred Qualifications Experience working in a nonprofit environment. Experience supporting executive leadership. Familiarity with accounting, bookkeeping, HR, payroll, or administrative systems. Interest in sustainability, circular economy, workforce development, or community‑based programs. Experience with grant administration or project coordination. Physical Requirements Ability to work in an office and warehouse environment. Ability to occasionally lift up to 25 pounds. Ability to travel locally for meetings, events, errands, and site visits as needed. #J-18808-Ljbffr