Staff Engagement and Events Manager

Job Description

Job Description

Our Story

The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community‐based organization whose mission is to provide safe, affordable housing with supportive services within a residential setting which enhances the independence and dignity of each person. WSFSSH develops, manages, and provides housing for low‐ income older persons, many of whom live with mental illness and/or have experienced homelessness.

Position Description

The Staff Engagement & Events Manager plays a key role in creating meaningful opportunities for staff connection, recognition, and engagement by leading the planning and execution of staff engagement initiatives, recognition efforts, employee-led initiatives, and organization-wide events across WSFSSH.

Reporting to the Managing Director of DEI and Organizational Learning & Development, this individual contributor partners with leaders across the organization to deliver engaging staff experiences that strengthens WSFSSH's culture and advances strategic priorities.

The role requires someone who is a highly organized, collaborative, and execution-oriented project manager with demonstrated experience in planning and executing staff engagement initiatives, staff recognition efforts, and large-scale staff events. They need to be able to manage multiple priorities, coordinate logistics, build strong cross-functional relationships, and create experiences that bring colleagues together across a multi-site organization.

Key Responsibilities

Staff Engagement & Recognition

• Lead the planning, execution, and continuous improvement of WSFSSH’s staff engagement initiatives, recognition efforts, and signature initiatives.
• Own and manage WSFSSH’s annual staff engagement calendar in partnership with the Managing Director, including timelines, planning tools, and project plans.
• Identify opportunities to strengthen staff connection, appreciation, participation, and engagement through meaningful initiatives.

Staff Communities & Employee-Led Initiatives

• Partner with the Managing Director to coordinate and strengthen WSFSSH’s staff communities, including affinity groups and other employee-led initiatives, by providing guidance, resources, and operational support.
• Collaborate with employee leaders and internal stakeholders to coordinate planning, communications, and logistics that increase participation and effectiveness.
• Gather feedback and participation insights to identify opportunities to strengthen staff communities and enhance future initiatives.

Staff Events & Organizational Celebrations

• Own the full event lifecycle for WSFSSH’s organization-wide staff events and milestone celebrations, from planning to execution.
• Manage event budgets, purchasing, vendor relationships, and contracts to ensure effective and responsible use of resources.
• Develop event planning tools and processes to support consistent, high-quality event delivery.
• Partner with internal departments, leaders, site teams, and external vendors to coordinate successful event delivery and create engaging staff experiences.

Engagement Awareness & Promotion

• Manage and coordinate event announcements, registration processes, reminders, and follow-up communications to support successful participation.
• Collaborate with Communications Manager to increase awareness and participation by developing flyers, newsletter content, and other promotional materials.
• Develop outreach strategies to encourage participation and ensure staff across WSFSSH’s multiple locations have access to engagement opportunities.

Required Qualifications

• Bachelor’s degree preferred, or an equivalent combination of education and relevant professional experience.
• Minimum of 3–5 years of experience planning and executing staff engagement initiatives, recognition efforts, or organization-wide events and celebrations.
• Strong project management skills with the ability to manage multiple priorities, timelines, logistics, vendors, budgets, and deliverables simultaneously.
• Demonstrated ability to create and execute high-quality staff events and engagement experiences from concept through completion.
• Strong relationship-building, collaboration, and communication skills with the ability to work effectively with staff, leaders, and cross-functional teams.
• Creative, proactive, and solutions-oriented approach with strong attention to detail and a commitment to creating inclusive and meaningful staff experiences.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint[LC1] ) and familiarity with project management, surveys, and event registration tools.
• Ability to work occasional evenings and weekends in support of organization-wide events.

Preferred Qualifications

• Experience managing employee engagement initiatives, recognition efforts, or organization-wide events within a nonprofit, healthcare, supportive housing, higher education, or other mission-driven organization
• Experience supporting employee resource groups (ERGs), affinity groups, or employee-led initiatives.

• Experience managing event budgets, purchasing processes, vendor relationships, and contracts.
• Spanish language proficiency

Benefit Overview

Westside Federation for Senior & Supportive Housing offers full-time employees a comprehensive choice of benefits that include Medical, Dental, Vision, 403(b) retirement savings, Flexible Spending Accounts (FSA), Life & Disability, Employee Assistance Program (EAP), commuter benefits and more. Voluntary benefit options and time off includes 11-12 paid Federal Holidays as well as vacation and sick time.

EEO Statement

WSFSSH is an Equal Opportunity Employer (EEO); employment is based on qualifications, without discrimination on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristics as established by law.

Monday - Friday, 9am-5pm
35 hours