Accounts Payable Coordinator

Finance Team Support

We are seeking a detail-oriented, organized, and dependable employee to support our Finance team with day-to-day accounting operations. In this role, you will be responsible for coding and processing vendor invoices, assisting with cash application, reviewing employee expense reports, and supporting month-end close activities. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, collaborative environment.

Financial Management

• Accurately code and process vendor invoices, intercompany invoices, and employee expense reports in accordance with company policies and accounting standards.
• Prepare and process accounts receivable cash applications, ensuring timely and accurate posting of customer payments.
• Record journal entries with appropriate supporting documentation to maintain accurate general ledger records.
• Assist with month-end and year-end close activities to support accurate financial reporting.

Quality Control

• Review invoices, expense reports, customer statements, and banking information to ensure accuracy, completeness, and compliance.
• Assist the Accounts Payable team with weekly use tax analysis to support accurate tax reporting and compliance.
• Maintain organized financial records and documentation to support audits and internal controls.

Project Execution

• Support project analysts and accounting personnel within the Shared Services Division by providing applicable general ledger and financial information.
• Process intercompany support invoices to ensure proper billing, reconciliation, and timely project cost allocation.
• Complete assigned accounting tasks efficiently to support overall project and departmental deadlines.

Critical Thinking

• Identify and resolve invoice, payment, or expense discrepancies by analyzing data and determining appropriate corrective actions.
• Apply sound judgment and problem-solving skills when handling exceptions, inconsistencies, or incomplete financial information.

Collaboration

• Communicate effectively with vendors and internal teams to resolve issues and ensure smooth financial operations.
• Provide administrative and operational support to the Accounting team, contributing to a collaborative and service-oriented work environment.
• Work closely with team members to prioritize tasks and support shared departmental goals.