Program Analyst

Job Description

Job Description

Purpose

Provide program, portfolio, real-property, project-analysis, risk, facilitation, and acquisition-support analysis so the BPAM PMO can report consistently, keep facility data current, and give leadership visibility into construction, sustainment, and operational performance.

Minimum qualifications

• Bachelor’s degree 
• Five (5) or more years of relevant experience 
• Education requirements may be offset by additional relevant experience on a case-by-case basis with Government client and COR approval 
• Resume must be submitted and approved by the COR and Government client before start

Preferred qualifications

• Strong analytical, reporting, and communication skills 
• Prior experience with IBM TRIRIGA and SAP highly preferred, not required 
• Experience with federal real property, construction portfolios, or program analysis 
• Experience building briefings, dashboards, and quality-checked data products for senior leadership 
• Experience with risk registers, lessons-learned analysis, and QA/QC of project documents 
• Microsoft Office proficiency, especially Excel and PowerPoint; SharePoint experience

Primary responsibilities

• Facilitation and meeting preparation
  • Facilitate meetings and ad-hoc working sessions: agendas, meeting control, action-item tracking, minutes, and stakeholder updates. 
  • Support meetings that require stated objectives and actionable outcomes.
• Acquisition support
  • Support acquisition program-management consulting and analysis. 
  • Assist Program and Project Managers with procurement timelines, milestones, acquisition documentation, plans, and performance measures. 
  • Help develop requirements documents (SOW, SOO, PWS) consistent with USACE, FAA, GSA, CBP, HSAR, FAR, and applicable policy. 
  • Assist with Market Research, Determinations of Findings, and Analysis of Alternatives (minimum of three capable vendors). 
  • Assist with IGCEs and lifecycle cost research and documentation as assigned.
• Portfolio analysis and reporting
  • Develop standard and ad-hoc briefings and reports: request information from SMEs, analyze and validate data, prepare presentation products, and perform QA so reporting is consistent for internal and external stakeholders. 
  • Provide program-level analysis and reporting on construction projects and facility/infrastructure sustainment, maintenance, repair, and operational costs. 
  • Support reporting that improves processes, informs decisions, and gives senior management visibility into program performance. 
  • Help develop, maintain, and improve the risk-management program for the construction project portfolio, including project risk registers, lessons-learned analysis at project completion, regular senior-management reporting, and technical review of project documents for consistent application of PMO risk strategy. 
  • Prepare external briefings such as Assistant Commissioner’s Monthly Report, AMO Monthly Project Update, USBP Monthly Project Update, bi-monthly AMO/USBP tag-ups (when requested), quarterly AMO and USBP meetings, and ad-hoc products. 
  • Prepare internal briefings such as bi-annual Program Management Reviews, monthly project reviews, weekly Execution Plan, and ad-hoc products.
• Real property management
  • Coordinate and participate in real-property management activities. 
  • Develop and update a monthly Real Property Management Report for program-asset tracking. 
  • Track inventory, update real-property inventory, account for Government real-property assets and equipment in the property and financial system of record, and keep real-property documentation current. 
  • Manage only real property and assets associated with Border Patrol and Air & Marine. 
  • Maintain the facilities portfolio in TRIRIGA (or successor): keep data current, review for accuracy and completeness, and update after Facility Condition Assessments, master plans, and new construction or improvement projects. 
  • Assist personnel across the organization with reporting, updating, or validating portfolio information. 
  • Ensure owned assets have a current replacement value and Facility Condition Index (FCI). 
  • Track square footage and space use by type and provide space-use reports as needed. 
  • Assist in developing a portfolio-analysis database covering regional information, border distance/activity, facility operations and characteristics, energy and water data, capacity drivers, financials, and maintenance information. 
  • Develop standard reports on a Government-defined frequency. 
  • Track completion of TRIRIGA (or successor) real-property asset validation and record-cleanup activities.
• Project analysis support
  • Support projects from initiation through closeout. 
  • Perform project reporting, real-property reporting, and QA/QC of Project Requirements Documents (PRDs). 
  • Manage data in project-reporting databases; review change requests; review/draft IAAs; assemble presentations. 
  • Track cost, schedule, and performance data and participate in project reviews.
• R isk management support
  • Help identify, address, and monitor existing and future risks on current project initiatives. 
  • Perform assessments of performance, schedule, and cost risk. 
  • Provide risk-management baselines and support contingency and mitigation execution. 
  • Prepare quantitative risk assessments and status reports. 
  • Monitor effectiveness of mitigation strategies and communicate the impact of risk changes to management.